Payroll Officer

Reference Number
- 60465
- Employment Type
- Full Time Ongoing
- Entity
- Monash Health
- Department
- Payroll
- Location
- Scoresby
- Position Summary
- Modern Corporate Office - (Hybrid Model between WFH and office)
- Permanent Full Time Position
- Work in a shared services team with multiple EBAs

**About Monash Health**

**About the Role and You**

Reporting to the Operational Team Leader. You will be hands-on to ensure; efficient, timely and accurate payments to all employees, in accordance with statutory and legislative requirements. This will also cover the operational aspects of salary disbursement, overpayment recovery, leave management and reporting. You will effectively liaise with stakeholders across all levels as well as external providers.

Key result areas:

- Accurate and timely processing of fortnightly timesheets, ensuring all outstanding tasks are completed within the given timeframes
- Provide accurate and timely information to staff regarding pay queries
- Proactively ensure all leave and other checklist processes are completed before the pay run to ensure the smooth running within control on payroll processing days, meeting all deadlines and escalating unmet deadlines immediately
- Ensure that salaries, wages, superannuation, taxation and other staffing costs are authorised and paid accurately, efficiently and in a timely and secure manner following procedures
- Process overpayment recoveries following the provided procedures
- Maintain payroll operations by following policies and procedures and reporting changes that are required. Process timely distribution of pay slips to employees
- Monitor and address any errors as they occur, ensuring all errors are included on the payroll error spreadsheet for analysis and identification of error reduction strategies
- Administer superannuation, PAYG Withholding Tax, Single Touch Payroll, salary packaging and payroll deduction payments following instructions
- Updating master data changes within scope
- Organise offline payments where applicable
- Off boarding employees within the payroll system based on approved off boarding process
- Updating employee variations into the Payroll Application in a timely manner
- Setting up new staff onto the payroll system(s) following processes
- Ensure that documentation required for accreditation and auditing purposes is accurate and maintained in a manner so it is easily retrievable
- Liaises and communicates with all departments and employees in a respectful manner that ensures Monash Health reputation for good customer service is maintained at all times
- Provide backfill for tasks around other team member’s rosters within scope
- Attend internal and external training sessions for additional support
- Provide accurate and timely information to staff regarding pay queries
- General administrative duties/filing as required
- Understands the sensitivity of Payroll related matters and ensures prompt action and confidentiality at all times
- Evidence of contributing to broader continuous improvement initiatives or deliverables within the Finance Division and Monash Health
- Adhere to the Monash Health’s iCare values
- Other task as required and directed

The following responsibilities and accountabilities exist to ensure we deliver our National Standards (Refer to Monash Health’s Clinical Governance Framework for more information):

- Carry out compliance and improvement against the key elements of quality and safety
- Be responsible for the quality of care at point of care
- Ensure that there is financial responsibility and accountability across the functions under the position’s control and develop and implement financial strategies that will ensure budgetary targets and key performance indicators are met
- Initiate and implement actions to improve the financial effectiveness of all functions under the position’s control
- Participate and co-operate in consultative processes to improve health and safety
- Observe safe working practices and as far as you are able, protect your own and others’ health and safety
- Complete all necessary personal training and professional development requirements
- Participate in annual performance development discussions with your manager and complete all mandatory training and compliance activity
- Certificate IV or above in administration, finance, or similar

**Technical skills/knowledge/experience**:

- Demonstrated experience administering a payroll of a medium size organisation
- A strong and efficient administrator with a positive demeanour to deliver outstanding customer service
- Strong computer literacy
- Excellent attention to detail including numerical problem-solving
- Ability to take responsibility for planning routine matters with mínimal supervision
- Extremely reliable and able to prioritise and meet strict deadlines
- Commitment to work cohesively in a team environment
- Ability to maintain strict confidentiality
- Health industry experience desir