Office Administration Assistant

2 weeks ago

Hilton, Australia BespokeHR Full time

An exciting opportunity for a savvy Administration Assistant to a join fast-paced digital engineering business IoTics, located in Hilton.
- Not your average admin role, enjoy the diversity that comes from working in a fast-paced digital engineering business.
- Join a dynamic, supportive and family first team.
- Opportunity to grow your career

**About the Client**:
Are you an administrator looking for your next move?

IoTics Creative Integration are results-driven experts in automation engineering, remote connectivity, electrical, and process optimisation. IoTics help businesses across the community realise their potential through strategic implementation of technology and precision engineering solutions.

**What you will be doing and will be responsible for**:
Reporting to the Office Manager you will provide a range of administrative duties to the company within the areas of general business operations, office maintenance and procurement activities which contribute to the efficient and effective management of IoTics.

This role is flexible and can be full time or permanent part time.

**Key Responsibilities**:

- providing a telephone and front-of-house reception service
- responding to enquiries
- managing calendars, scheduling appointments and coordinating meetings
- entering and updating information within company records & systems
- providing direct support to the Office Manager including support with incoming and outgoing mail, general office maintenance and procurement
- assisting with the upkeep of compliance documents by proficiently recording and managing data within the company’s reporting systems
- conducting research and gathering information for various tasks or projects
- providing administrative support to different teams based on their needs
- facilitating the coordination of staff travel, accommodation and events
- conducting regular checks of common areas, meeting rooms, kitchens and other shared spaces to maintain cleanliness and tidiness
- monitoring & maintaining inventory levels of office supplies, kitchen essentials and amenities in common areas
- other various tasks as and when required

**‘What you look like’ and need to demonstrate to be successful’.**
- At least 1 year experience in a similar role
- Current drivers license
- Strong verbal communication skills
- Proficiency with using Microsoft Office (Word, Excel, PowerPoint)
- Proficiency in general digital filing, document control and creating processes and templates
- Time management skills
- Professional and friendly demeanour
- Strong attention to detail and organisational skills
- A can-do attitude

**Why choose IoTics?**
- Quarterly challenges
- Employee of the month
- Employee Referral Scheme
- Flexible family first culture
- Opportunities for growth
- Fun and dynamic culture
- Monthly check-ins
- Team Ideation - staff are encouraged to put forward ideas to improve the company

**Sound like you?

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