Document & Digital Information Administrator

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
The Role

AECOM is committed to a culture driven by safety, quality and continuous improvement.

Primarily the role will require a strong document and digital information management background, with excellent communication and quality control skills, an understanding of the importance of correct process, and the ability to manage varying workloads under tight time constraints.

Ideally you will have a minimum of 2 years experience in a major project environment dealing with document management.

About You

+ Establishing and maintaining a digital information system (e.g. Aconex, Uniphi, Project Wise, InEight - Document)

+ Elaborating, implementing, maintaining and updating the document control procedure and templates, to ensure that the overall document control system is functioning accordingly

+ Training and assisting Project Managers and project team members in aspects of document control

+ Ensuring guidelines and document control procedures are adhered to

+ Liaising and supporting project team members with document control queries

+ Maintaining a document naming, numbering & revision convention, and providing quality oversight of its use

+ Performing regular audits of the digital information system to ensure system integrity is maintained

+ Registering and transmitting external and internal project correspondence & documentation

+ Establishing and supervising document, drawing, digital modelling and digital information distribution lists, and liaising with team leads regularly to ensure lists are current

+ Developing and implementing document review and approval workflows

+ Generating reports relating to the digital information management system as required

+ Identifying improvements in the system and providing recommendations

+ All other duties as directed by the Project Manager

**Qualifications**:
+ High level of proficiency working with the Microsoft Suite, including Excel.

You will be a highly motivated and enthusiastic team player who is able to prioritise multiple tasks and meet deadlines. You will have a strong customer-service focus and ability to remain agile in your approach.

Additional Information

Benefits at AECOM

The Workplace Gender Equality Agency (WGEA) recognises AECOM as taking a sophisticated, holistic approach to supporting women and men’s participation throughout our workplace.

We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.

+ Flexible start and finish times, working from home, part time and job share options;
+ State of the art, modern and contemporary offices;
+ Paid parental and partner leave;
+ Purchased additional annual leave + salary packaging;
+ Corporate Employee discounts from up to 400 retailers;
+ Wellbeing benefits eg. Vaccinations, health insurance discounts;
+ Employee stock purchase plans;
+ Study assistance;
+ Professional and technical development opportunities.

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