Eoi - Administration Officer, Finance Hub

11 hours ago

Gold Coast, Australia Education Full time

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

**About the Role**:
The Finance Hub (3 staff based in South East QLD) are responsible for providing financial processing, support and advice to schools as set out under a formal fee for service agreement.
Reporting to the Finance Hub Business Manager, this role works closely with a number of schools, in particular Principals and Business Managers, that have chosen to join the Hub across the region. The successful applicant will be the primary person responsible for Hub schools day to day financial processing in OneSchool and ensuring that financial policies and procedures are adhered to.

**Key Tasks**:
Financial processing tasks in OneSchool and SBS Finance include, but are not limited to:

- Entering invoices for payment, ensuring correct coding and tax treatment and processing of payment runs
- Raise purchase requisitions and purchase order maintenance
- Corporate Card transaction processing and reconciliations
- Bank reconciliation and management of the Manual Matching screen, including receipting
- Assistance with accounts receivable, including receipting, creation of individual/bulk invoices, invoice cancellations and parent refunds
- Asset processing, including creation and disposal of assets
- Preparation and posting of journals
- Review of BAS and correction of GST errors
- Coordinate completion of end of term Systems Evaluation Checklist
- Prepare budget adjustments in SBS Finance for Principal approval.

**Associated tasks include**:

- Provision to school of all monthly financial reports for Principal review to a high audit standard
- Assistance with Control Self Assessments, School Financial Data Collection and other acquittals
- Support with Purchasing and Procurement processes
- Work closely with Senior Finance Officers to identify financial opportunities and strategy for Hub schools.

Key Capabilities & Experience
- Strong knowledge of and experience using OneSchool and SBS Finance is essential for this role
- Experience as a Business Manager or Administrative Officer with a predominate finance focus is highly desirable
- Able to work autonomously and set priorities, monitor work flow and keep on top of processing
- Knowledge of DoE policies and procedures and an understanding of audit requirements for finance
- Ability to confidently explain finance concepts to Hub School staff in an easy to understand manner
- Sound technological skills, in particular using Microsoft Teams.

**How to Apply**:

- Please provide a resume (including current contact details for two referees, one of whom must be your current supervisor).
- Please also provide a maximum one page statement explaining your suitability for the role, with reference to the above Key Tasks and Key Capabilities & Experience.

Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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