Administration Officer, Finance Hub

4 days ago

Gold Coast, Australia Education Full time

**About the Role**:
Financial processing tasks in OneSchool and SBS Finance include, but are not limited to:

- Entering invoices for payment, ensuring correct coding and tax treatment and processing of payment runs
- Raise purchase requisitions and purchase order maintenance
- Corporate Card transaction processing and reconciliations
- Bank reconciliation and management of the Manual Matching screen, including receipting
- Assistance with accounts receivable, including receipting, creation of individual/bulk invoices, invoice cancellations and parent refunds
- Asset processing, including creation and disposal of assets
- Preparation and posting of journals
- Review of BAS and correction of GST errors
- Coordinate completion of end of term Systems Evaluation Checklist
- Prepare budget adjustments in SBS Finance for Principal approval

**Associated tasks include**:

- Provision to school of all monthly financial reports for Principal review to a high audit standard
- Assistance with Control Self Assessments, School Financial Data Collection and other acquittals
- Support with Purchasing and Procurement processes
- Work closely with Senior Finance Officers to identify financial opportunities and strategy for Hub schools

**Key Capabilities & Experience**:

- Strong knowledge of and experience using OneSchool and SBS Finance is desirable for this role
- Experience as a Business Manager or Administrative Officer with a predominate finance focus is highly desirable
- Able to work autonomously and set priorities, monitor work flow and keep on top of processing
- Knowledge of DoE policies and procedures and an understanding of audit requirements for finance
- Ability to confidently explain finance concepts to Hub School staff in an easy to understand manner
- Sound technological skills, in particular using Microsoft Teams

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 1-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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