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Fleet Administration Officer

2 weeks ago

Brisbane, Australia Toll Group Full time

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

Being a global organisation managing 13,000 fleet and machinery, we need to ensure that all these machines are efficient and safe for use. The Equipment team is responsible for fleet acquisitions, fleet management, international maintenance and continuous improvement so that Toll can continue to provide service quality.

Fleet Administration Officer - Wacol

Toll Group is looking for a proactive and detail-oriented Fleet Administration Officer to join our team based in Wacol, QLD. This is an exciting opportunity to play a key role in managing vehicle operations, including but not limited to registrations, fuelling, eTags, and purchase orders. You will be an integral part of a dynamic team ensuring smooth fleet management processes while working with a diverse range of internal and external stakeholders.

Duties and Responsibilities / a day in the life of the Fleet Administration Officer
- Registration Functions: Manage all Australian vehicle registrations, handle refund requests as part of asset sales, and maintain systems.- Fuel & eTag Management: Oversee fuel card & eTag distribution & maintenance as well as fuel activity management, ensuring audit and reporting compliance.- Purchase Orders & Discrepancy Resolution: Raise and manage purchase orders as required, resolve any discrepancies.- Vendor Management: Liaise with third-party vendors as needed.- Administrative Support: Answer calls, handle inquiries, and provide general administrative support to the fleet team.- Reporting & Auditing: Perform reporting and auditing tasks for fleet administration maintenance.

To be successful in this role you will have:
- Experience: Proven experience in administrative roles, with knowledge of vehicle registrations and fuelling operations (preferred but not essential).- Technical Skills: Strong organisational and time management skills, proficiency with Microsoft Excel (preferred), and the ability to communicate clearly and professionally.- Problem-Solving: Strong analytical skills with a proactive approach to resolving issues with the ability to prioritise tasks effectively.- Teamwork & Collaboration: Ability to work in a team environment and build positive relationships with stakeholders.

Join us and take your career to new heights in the fast-paced world of logistics

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.