Executive Support Officer, School of Management

Overview:

- Executive Support OfficerFull-time, Continuing position- Attractive and competitive salary applies + 17% Superannuation- Based at the Melbourne CBD campus, and hybrid ways of working
- About the role
- The School of Management are currently seeking an experienced and highly motivated Executive Support Officer to join the team. In this role you will play a pivotal role in delivering high-quality administrative and executive support within the School. You will responsible for managing complex diaries, coordinating domestic and international travel arrangements, and ensuring timely and accurate financial processing, including reimbursements and procurement support. Further to this, you will also provide professional administrative assistance to the School Executive Committee members, contributing to the smooth operation of the School’s daily activities.

A key function of the position is to support the planning and delivery of School events, meetings, and workshops, working closely with internal and external stakeholders to ensure seamless coordination and effective communication. You will exercise sound judgement, initiative, and discretion while managing competing priorities in a fast-paced and dynamic academic environment.

In this dynamic and varied role, you’ll:
- Provide high-level, confidential executive support- Ensure timely and accurate financial processing, including reimbursements and procurement support- Manage communications, projects, diaries, events and office operations- Liaise with senior leaders, internal stakeholders and external partners- Drive continuous improvement in systems, processes, and service delivery

If you have strong organisational skills, high attention to detail, and a commitment to providing exceptional service - we would love to hear from you

To be successful in this position, you will have:
Proven ability to independently manage complex calendars and coordinate schedules for senior leaders, using sound judgement, discretion, and a proactive approach to resolve scheduling conflicts and prioritise competing demands.- Demonstrated ability to plan and manage domestic and international travel, including itineraries, approvals, and bookings, and to process related expenses accurately in accordance with financial and travel policies.- Experience in preparing and reconciling financial transactions such as purchase orders, staff reimbursements, and procurement card acquittals, with the capacity to monitor budgets and ensure compliance with financial procedures.- Proven capacity to independently manage a broad range of administrative tasks including document preparation, records management, minute-taking, and maintaining data and filing systems with accuracy and confidentiality.- Demonstrated ability to plan and deliver events or meetings of varying scale, including logistics coordination, stakeholder communication, and liaising with internal service teams and external vendors.- Strong interpersonal skills with the ability to engage effectively with a wide range of stakeholders, draft professional correspondence and briefing documents, and communicate clearly and diplomatically.-
- Proven ability to contribute to a positive and high-performing team culture, support colleagues during peak periods or staff absences, and build strong working relationships across organisational units.

About the College of Business and Law

As one of the largest Business Schools in the Asia Pacific region, the College of Business and Law is

comprised of five schools - four in Melbourne and one in Vietnam - delivering a broad range of programs in Business, ranging from Certificates up to PHD levels. Many programs articulate between Vocational Education and Higher Education, creating pathways for further study. RMIT Business programs are delivered in Melbourne, Vietnam, Singapore, Shanghai and Jakarta, as well as through Open Universities Australia (OUA) and RMIT Online. The College has an annual budget of approximately $280 million, employs over 1000 staff and delivers programs to approximately 30,000 students (20,000 EFTSL).

In line with RMIT’s vision to be recognised as a global university of technology, design and enterprise, the College mission is to deliver in a global context innovative, industry-engaged education and applied

research connected to business. The College assists in achieving the ambitions of RMIT’s new five-year strategic plan Ready for Life and Work by making active contributions towards life-changing experiences for students, creating passion with purpose for its staff and shaping the world with impactful research and global reach.

In particular, the College has defined a number of initiatives which are summarised in three priority areas: enterprising, student experience and international mobility.

The College is located on RMIT University’s City Campus and resides in the state-of-the-art Swanston

Academic and Emily McPherson buildings.

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