Executive Assistant

2 weeks ago

Melbourne, Australia Boutique Consulting Full time

Melbourne CBD Location
- $100k+Super
- Full Time | Permanent

**About the Role**:
Our client is a boutique property developer, looking for an experienced Executive Assistant to cover a busy role reporting to the General manager of NSW. The Executive Assistant is focused on providing comprehensive administrative support to optimise the effectiveness of business leaders and their teams.

**Role Duties**:
**Executive Assistant**:

- Provide administrative support to the GM Development and Head of Asset Management - ARA
- Ensure the coordination and prioritisation of meeting requests and calendar management, ensuring there are no conflicts and that meeting rooms have been booked
- Manage, coordinate and arrange travel, including flights, hotel bookings, transportation, and expenses
- Assist in preparation and formatting of presentations
- Maintain filing system and databases
- Organize team communications and plan events, both internally and offsite

**Office Management**:

- Manage reception phone and enquiries, including answering the telephone, attending to customer and tenant enquiries
- Manage incoming and outgoing mail, including booking courier services
- Ensure front of house, kitchen and office space are clean and tidy
- Manage meeting rooms including greeting office visitors and guests, organising refreshments, arranging
- catering, overseeing room bookings via Outlook inboxes
- Manage meeting room equipment (in conjunction with Adventus IT team) - troubleshoot issues, assist guests to connect
- Coordinate set up of ad-hoc morning teas, afternoon drinks and social events
- Manage office artwork, fruit & milk deliveries, plant maintenance/hire, office cleaning
- Order Kitchen & Office Supplies
- Ensure office facilities are maintained
- Purchase of gifts for staff and/or clients

**Role Requirements**:

- Team player who enjoys assisting others
- Ability to develop and maintain relationships with internal and external stakeholders that enable

collaborative partnerships both within and external to the organisation
- Proactive problem solver with strong written and verbal communication skills
- Meticulous attention to detail
- Strong time-management skills and the ability to organize and coordinate multiple projects

simultaneously whilst meeting deadlines
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software

and systems
- Flexibility and adaptability

**How to Apply**:
Don't miss out on this hard-working but rewarding opportunity. Click on the APPLY button

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