Administration Assistant

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.
We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements
$1000 of Mirvac Securities Annually
Industry-leading Leadership and Professional Development Programs
Generous Parental Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our opportunity
As Administration Assistant, you will provide critical operational and administrative support to the Mirvac Design Project Teams and Administrative Manager. This role ensures the efficient execution of deliverables, supports key projects, and fosters a high-performing and collaborative culture within a dynamic and fast-paced environment.
**Note**: This is a permanent, part-time role offering 3 days of work. You will be required to work from the office 2 days per week.
**Your responsibilities will include**:
**General Administration**:
Invoice processing using Yardi and assisting with Staff expense claims via Concur.
Supporting project teams with resource reporting, budgeting, and maintaining documentation/registers as required.
Updating project registers and documents based on input from project leads.
**Financial Administration**:
Preparing monthly progress claims (for external projects)
Assist with reconciling monthly Project related design fees.
Support RIBCX project costing and financial tasks for efficient project delivery, and
Assist with staff efficiency reporting, Leave and recovery reconciliations.
**Team and Stakeholder Support**:
Assist team members with timesheet submissions, monthly project budget reconciliations, and preparing project-related forms.
Manage and submit various staff and project-related forms as required.
Provide support to the Project Architect with monthly design fee reconciliations and additional administrative duties.
**Reporting and Communication**:
Prepare presentations, documents, and internal communications on behalf of the Administrative Manager.
Liaising with stakeholders across different levels of seniority to ensure clear communication and smooth project coordination.
**Collaboration**:
Promote effective collaboration across teams and departments, maintaining a proactive and professional approach to tasks.
Your point of difference
We are seeking a highly motivated and organised individual with prior experience in a high-volume administrative or accounting role. You will have a proven ability to manage conflicting priorities efficiently. Experience with month-end project reconciliation processes and general ledger tasks is essential.
A willingness to learn and provide innovative solutions is essential, as we encourage continuous improvement within the team. If you are a team player who thrives in a dynamic environment and is eager to contribute to process enhancement, we would love to hear from you.
Property industry experience is highly desirable, as well as proficiency in Microsoft Office Suite, particularly Excel. Familiarity with Concur and Yardi systems will be an advantage.
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.