Administrative Assistant

2 weeks ago

Sydney, Australia The Ritz-Carlton Full time

**Job Number** 22150847

**Job Category** Administrative

**Location** Sydney Area Office, Sheraton Grand Sydney Hyde Park, Sydney, NEW SOUTH WALES, Australia

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management


**JOB SUMMARY**
A Full Time position based at the Sydney Area Office for Australia, New Zealand & Pacific, providing administrative support primarily to 4 Area Directors (HR, Sales, Marketing & Revenue) and office admin support. Performs other administrative related tasks as assigned by Area Team.

**CANDIDATE PROFILE**

Skills and Competencies
- Flexibility & adaptability of a role dependent on business needs.
- Strong customer development and relationship management skills.
- Ability to design and implement successful tracking of documents and spreadsheets.
- Ability to manage and balance own time.
- Strong communication skills. Fluent in English (verbal and written).
- Strong organizational skills & attention to detail
- Ability to develop and maintain professional relationships e.g. associates, guests, owners, vendors
- Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able prove their work using own initiative, ability to effectively communicate with guests, owners and co-workers.

**CORE WORK ACTIVITIES**
- Creates and maintains shared folders and team performance tracking documents.
- Assists in preparation of various presentations/ reports/ updates as required.
- Maintains diaries and schedules appointments and meeting
- Composes, produces and signs correspondence on routine matters - with specific permission, sign for manager and release.
- Coordinates venue, agendas and minutes for various meetings as required
- Coordinates travel and hotel accommodation arrangements
- Files and forward-traces a variety of documents.
- Maintains office supplies including stationary and kitchen supplies.
- Prepares and processes expense reports.
- Takes meeting minutes as requested.
- Coordinates mail and courier for the office
- Maintains the general cleanliness of the boardrooms and assists in the booking for internal meetings
- Process invoices & purchase orders, track & follow through
- Covers for other administrative assistants work when needed
- Responds to various requests for help and information.
- Understands and conveys company policies and procedures.
- Recognizes and maintains confidentiality of proprietary materials, including appropriate distribution of information

**Additional Responsibilities**
- Performs other related tasks as assigned by Area Team
- Complies with Marriott International policies and procedures. Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._
- Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

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