Administration and Accounts Assistant

2 weeks ago

Epping, Australia Levande Full time

Be Part of Something New - Join Levande as an Administration and Accounts Assistant
At Levande, we’re redefining retirement living, creating vibrant, hotel-style communities where people feel truly at home. As we prepare to open our brand-new Cambridge Village in Epping this September, we’re seeking a proactive and friendly Administration and Accounts Assistant to help shape an exceptional resident experience from day one.
About the Role
This is a permanent, full-time, on-site role that combines front-of-house responsibilities with back-office administrative and accounts support. You’ll be the welcoming face of the village while also playing a vital role behind the scenes, supporting financial processes, documentation, and daily operations.
Working Hours
- Now until October: Monday to Friday, 8:00 am - 4:00 pm
- From October onwards, a rotating monthly roster will apply:

- Two weeks: Monday to Friday, 8:00 am - 4:00 pm
- One week: Saturday-Sunday, 8:00 am - 4:00 pm, with Thursday and Friday off
- One week: Monday to Friday, 11:00 am - 7:00 pm

What You’ll Be Doing
- Greet residents, guests, and staff with warmth and professionalism
- Support resident move-ins and manage day-to-day communications
- Plan and help deliver community events and newsletters
- Provide administrative support to the Village Manager
- Process invoices, manage billing and accounts payable, and maintain accurate financial records
- Manage document control and ensure accurate filing and tracking of key records
- Maintain confidentiality and attention to detail across all systems and communications

What You’ll Bring
- A friendly and approachable manner with a genuine commitment to service
- Proven experience processing invoices and handling accounts payable
- Exceptional attention to detail and accuracy in financial and administrative tasks
- Confidence managing document control and maintaining well-organised records
- Strong organisational and administrative skills
- Confidence using Microsoft Office; experience with SharePoint and D365 is a bonus
- Discretion and professionalism when handling sensitive information

Why Join Levande?
At Levande, we do more than offer jobs, we build careers with heart. As a proudly Australian-owned business on a mission to enrich lives and communities, we create vibrant places to live and work. When you join us, you become part of a purpose-driven team that truly values your wellbeing, growth, and contribution.
**Here’s just a glimpse of what’s in store**:

- My Day - A dedicated paid day off just for you, to focus on your wellbeing and what matters most
- We Shine - Be recognised and rewarded through our appreciation program
- Exclusive Perks - Enjoy savings on retail, travel, and everyday essentials
- Grandparents Leave - Take paid time off to share special moments with your grandchildren
- Go1 Learning Library - Access 100,000+ online courses for personal and professional development
- Study Support - Paid study leave to help you reach your goals
- Employee Assistance Program - Free, confidential support for you and your immediate family

Ready to Apply?
If you're organised, approachable, and ready to contribute to a vibrant, purpose-driven community, we’d love to hear from you.

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