Office Manager

**Business**: Siam Pantry Pty Ltd

**ABN**: 39638020309

**Job Title**: Office Manager

**Vacancy Address**: Unit 6/54 Fairey Rd, South Windsor NSW 2756

**Salary**: $76,515 + Superannuation

**Work Type**: Full-time position

**Hours**: 38 hours per week

**Description**:
At Siam Pantry, we bring the authentic flavors of Thailand right to your kitchen. We supply premium-quality grocery products, traditional cooking sauces, and a wide range of Thai and Oriental ingredients to retailers, restaurants, and catering businesses across Australia. We are expanding our operations and now managing three warehouse facilities. We are seeking a detail-oriented Office Manager to oversee and coordinate activities across all three locations in NSW and VIC.

**Key Responsibilities**:

- Oversee daily office operations, ensuring smooth delivery of all services in adherence to government legislation and company service standards and procedures.
- Develop, implement, and refine office systems, workflows, and documentation processes to enhance productivity and efficiency.
- Allocate and supervise staff resources, assign tasks, monitor performance, and arranging relevant training and support to staff where needed.
- Coordinate internal communication between departments (marketing / sales, warehouse, logistics) and liaise with customers and external stakeholders, including suppliers, logistics partners, service providers, and government bodies.
- Manage financial and administrative records, including invoicing, quotations, reconciliations, petty cash, and expense tracking using tools such as MYOB and Excel.
- Oversee procurement and inventory of office and warehouse supplies and equipment, ensuring maintenance schedules and vendor relationships are effectively managed.
- Ensure compliance with occupational health and safety standards and relevant legislative requirements, conducting regular reviews and maintaining safety records.
- Support HR functions including employee records, onboarding, leave tracking, and basic contract administration.
- Coordinate meetings, schedules, travel bookings, and provide high-level administrative support to senior management.
- Maintain accurate and up-to-date records, reports, sales and purchase orders, product specifications / documentation, and digital platforms including websites and portals.

**Skills, Licencing & Experience**:
To succeed in this role, you must have:

- Minimum 1 year of experience as an Office Manager, preferably within a Thai grocery, food distribution, or warehouse environment.
- Advanced Diploma or higher level qualification in Leadership and Management (or equivalent experience).
- Fluent Thai speaker - essential for effective communication with Thai customers, team members and stakeholders.
- Proficiency in English speaking, reading, writing, and listening.
- High proficiency in administrative software such as Microsoft Office Suite, MYOB, and others.
- Excellent organisational, leadership, multitasking, and communication skills.
- Familiarity with Thai food import or distribution sector is highly regarded.
- High level of honesty, integrity, reliability, and confidentiality.
- Ability to work effectively both independently and collaboratively.

**Why Join Us**:

- Join a leading Thai grocery distributor with a strong reputation.
- Work in a multicultural and collaborative environment.
- Contribute to a growing business that values authenticity and innovation in Thai cuisine.
- Opportunity for growth within a stable and long-established company.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: $76,515.00 per year

Ability to commute/relocate:

- South Windsor NSW 2756: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- full time: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person