Admin Assistant

**Overview**:
**Work type**:Full time

**Salary**:Salary not specified

**Grade**:Ed Support Level 1-Range 3

**Occupation**: Education and Training

**Location**: Melton

**Reference**: 1474319

**Selection Criteria**:
1. **Educational Qualification**:

- Relevant degree or certification in Occupational Health and Safety, Environmental Science, or a related field or demonstrated knowledge of OH&S in school environment.

2. **Risk Assessment Skills**:

- Ability to identify, analyze, and mitigate workplace hazards.
- Experience in conducting risk assessments and safety audits.

3. **Incident Investigation**:

- Knowledge of reporting procedures and documentation.

4. **Communication Skills**:

- Strong verbal and written communication skills to effectively convey safety information and policies.
- Ability to train and educate employees on safety practices.

5. **CASES 21**:

- Knowledge of CASES 21, or demonstrated willingness to learn process for accounts receivable at Dharra School

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.

An Occupational Health and Safety (OHS) professional is responsible for ensuring a safe and healthy work environment for employees. The role typically involves the following responsibilities:
1. **Risk Assessment**: Conduct regular inspections and risk assessments to identify hazards in the workplace and recommend appropriate control measures.

2. **Compliance**: Ensure that the organization complies with local, state, and federal safety regulations, as well as industry standards.

3. **Policy Development**: Develop, implement, and maintain safety policies and procedures to promote safe work practices.

4. **Training and Education**: Provide training and resources to employees on safety practices, emergency procedures, and the correct use of personal protective equipment (PPE).

5. **Incident Investigation**: Investigate workplace incidents, accidents, and near misses to identify root causes and implement corrective actions.

6. **Safety Audits**: Conduct safety audits and inspections to ensure adherence to safety protocols and continuously improve workplace safety.

7. **Collaboration**: Work with management and employees to foster a culture of safety and ensure that everyone is engaged in safety initiatives.

8. **Reporting*