Collection Management Officers

Posted: 10/02/2025
- Closing Date: 02/03/2025
- Salary: $64,275.00 - $71,587.00
- Job Type: Ongoing / Non-ongoing; Full time
- Location: Canberra
- Job Category: Arts, Culture

**About the National Film and Sound Archive**

The National Film and Sound Archive of Australia (NFSA) is Australia’s audiovisual archive, telling the national story by collecting, preserving and sharing audiovisual media, the cultural experience platforms of our time. The collection itself dates back to 1935, making it one of the world’s oldest audiovisual collections. It is also one of the country’s most used cultural collections, with around 125 million views of collection content each year. The NFSA is in a period of significant change. Following increased Government investment, the institution is in a process of digital transformation, establishing the NFSA as Australia’s most dynamic and valued cultural organisation. We are rebuilding our curatorial workforce and developing the NFSA’s capacity to digitise our collection at scale - to preserve it for the future, to make sure it can be discovered, and to share it with all Australians.

We continue to work on developing a stable, secure and future-proof workforce across our four physical sites based in Canberra and Mitchell in the ACT as well as in Sydney and Melbourne.

We are also undergoing a program of business improvement for many of our corporate systems to improve efficiency and reduce manual handling.

We are an ambitious organisation, and we aim to be an employer of choice within the Galleries, Libraries, Archives and Museums (GLAM) sector, providing exciting and challenging work, as well as favourable employment conditions and unique development opportunities for our staff.

**Cultural Values**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At the NFSA we prioritise the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

The National Film and Sound Archive of Australia is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for these principles in theory and practice.

**About the Team**

The Collection Management team is part of the Conservation & Collection Management section of the Collection Preservation Branch. The team undertake a broad range of operational activities ensuring the National Collection is accessible, audited and stored in accordance with established standards to ensure its preservation for perpetuity.

The Collection Management Team comprises two sub-teams: Collection Security and Collection Services and Projects. Collection Security drives collection audit activities including the annual stocktaking program, shelf checks and overdue loans. In addition to these tasks, Collection Security also manages the NFSA storage infrastructure, the Archival Packaging program and provides support for external contractors. The Services and Projects team are primarily responsible for daily collection retrievals and returns, ensuring that collection items are transported safely and securely, and scanned to correct locations at Acton and Mitchell. The team also undertake collection relocation and accessioning activities to achieve storage efficiencies. The work supports future collection management growth and digitisation outcomes for the NFSA.

**The Opportunity**

The Collection Management Officer plays a key role in undertaking stocktaking, shelf checks, storage, collection care, retrieval, accessioning, packaging, return and relocation of collection material and assisting with Collection Services and Projects programs. These activities are to be conducted in accordance with established archival practices and procedures. Security and Collection care and handling is paramount to any tasks undertaken in the role of a Collection Management Officer.
- Please note: This recruitment process is intended to fill both current and future vacancies. While the positions on offer are both ongoing and non-ongoing, a merit pool of suitable applicants may be established to fill similar ongoing and non-ongoing positions within the next 18 months._

**Key Responsibilities**

Under general supervision and direction, this position is responsible for delivering the following functions:

- Assist and support various Collection Management projects including the annual stocktaking and auditing program, Integrated Pest Management, shelf-checking and collection relocations.
- Assist with retrievals and associated Collection Management activities including despatch of collection items for e