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Document Controller
2 weeks ago
Full time - Permanent position based in our office in Adelaide CBD
- Flexible, supportive team environment & Competitive Salary Package
- Growing ASX listed Multidiscipline Engineering business
**Make a real impact**
At Verbrec, you’ll get to directly influence the transition to renewable energy systems and decarbonisation. Help us as we become a recognised partner for a sustainable future while enabling our clients and their customers achieve their energy transition objectives.
With over 400 dedicated team members operating out of locations across Australia and New Zealand, Verbrec is an ASX listed company (ASX: VBC) providing industry leading engineering, operations and training services across the entire asset lifecycle, with a significant focus on growth into new and existing industries.
We take pride in our focus on safety, while driving a strong people-focused culture to make transformations toward a sustainable and smart future.
**We are problem solvers**
It’s rewarding to be part of Verbrec, a place for creative thinkers with innovative technical solutions, who are active in enabling a sustainable future for our clients.
**We are agile**
This allows us to be light on our feet and progressive as we don’t get bogged down in bureaucracy. We get that the 9-5 isn’t for everyone, and we’re open to hear what works for you.
**About the role**
Our Project Services team based in Adelaide is currently seeking a suitably experienced Document Controller / Administrator. Reporting to the Operations Lead, you will:
- Be the initial point of contact for project personnel with regards to document control, document management and administrative support.
- Manage the day-to-day operational activities in the office (induct new employees, ordering supplies/catering, setting up meeting rooms, maintaining office presentation, general office management).
- Deliver administrative activities as required for projects and staff (i.e. credit card reconciliation, raising purchase orders, booking travel/accommodation/events, organising HSE initiatives).
- Be willing to take minutes and prepare meeting agendas for larger meetings and other general administrative duties as required.
- Develop effective, professional, and proactive working relationships with internal and external stakeholders and customers
- Work Directly with the Design and Engineering team to Support day to day document control requirements.
- QA checking of all documentation for correct numbering, revision control, status, format, tile and legibility.
- Maintain document control systems and folder structures, including document registers.
- Maintain original documents/drawings and check print files and keeping all superseded revisions.
- Ensure controlled documents are transmitted in accordance with project specific procedures.
**About you**
To be successful in this role, you will have following:
- Previous experience in document control and/or administration professional (minimum 2 years) working in a similar industry.
- Previous experience providing document control support.
- Highly organised and solution focused who likes to work in a fast-paced environment with varied work and competing deadlines.
- Document Management System experience and an understanding of the project phases from start-up, design, procurement (award), and handover.
- Previous experience using Aconex.
- Flexibility to be available after hours in order to meet project deadlines on an as required basis.
- Outstanding reliability, organisation, planning and attention to detail.
- Intuitive listening, and exceptional written and oral communication abilities.
- An ability to problem solve, with a solution-focused outlook.
- Experienced team player with an ability to effectively prioritise.
**We are growing**
At Verbrec, we empower change and create opportunities for you to develop a supercharged career pathway. We attribute our growth to our team, enjoying what they do by and having a meaningful impact on projects that will shape our future.
**The new Verbrec**brand represents our evolution and continued growth by leveraging emerging techniques and technologies for the benefit of our clients. Evolution, engineered.
**Our Vision -**Meeting the future by engineering transformative solutions through full project and asset lifecycles.
**Our Promise to You -**We believe in passionate and innovative people delivering our success. We take pride in seeing our people continually develop their career opportunities and access wonderful employee benefits. We offer our people engaging and challenging work, the opportunity for personal success and, a fun and friendly culture.
At Verbrec, we know our people are our greatest strength. We’re committed to fostering a diverse, equitable and inclusive workplace where individuals from all backgrounds, experiences and perspectives feel recognised and valued. Join us and be part of a team that thrives on collaboration, innovation, and making a re
