Part Time Office Administrator

2 weeks ago

Melbourne, Australia Aspect Personnel Full time

Flexible days/hours - part time
- Great support from management
- Approximately 24 hours / week

**The Company**:
Specialist Engineering Consultancy in South East that provides professional, strategic, practical and cost-effective engineering solutions. Newly established and growing business, with good pipeline of work.

**The role**:
Our client is looking for an experienced Office Administrator to join their team and take on all administrative task to assist the operational function of a small growing business.

An understanding of a project-based environment will be highly regarded, in order to improve accounting efficiency and reporting methods. This is a part time role, with 3-4 days expected. There is flexibility on days/hours to suit the person.

Reporting into the Office Manager, you will be part of a small team of 10. Team fit will be a key criteria for the success of this role as they are a close knit group. Positive working culture and friendly staff.

**Duties will include**:

- Provide administrative support to all staff
- Create Projects in Project Management System, ensuring all QA requirements are fulfilled
- Enter & create supplier invoices into project Management
- Assist in the production (formatting and PDF) of reports and tenders with a high attention to details
- Arrange Director and staff travel as required
- Manage all couriers’ deliveries and collections.
- Maintain office tidiness & Answer office phone enquiries
- Manage catering for internal and external functions
- Provide general support to visitors
- Assist with the co-ordination of content for Social Media
- Manage company vehicles registrations and servicing
- Assist the Office Manager with arranging social events

Must be proactive, demonstrate initiative and have prior experience managing a small office, improving accounts processes and identifying inefficiencies.

A calm, friendly, mature manner and working style will suit the personalities of this business.

Please send your cover letter and resume via the link.

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