Personal Assistant to The Director

2 weeks ago

Morphett Vale, Australia Your Way Disability SA Full time

**Personal Assistant to the Director**

**Reports to**: Director
**Employment Type**: Part-Time
**Location**: Morphett Vale Office (Hybrid options by agreement)
**Hours**: 20 hours per week (9-day fortnight)
**Schedule**: 9:30am - 2:30pm (30-minute unpaid break each day)

**Position Overview**:
The Personal Assistant (PA) to the Director provides high-level administrative and operational support across the organisation. Working closely with the Director and Positive Behaviour Support (PBS) Practitioner, this role is focused on document preparation, policy tracking, system updates, and ensuring the smooth running of internal processes. The position is part-time, working 20 hours per week across a 9-day fortnight.

**Key Responsibilities**:
**Executive and Administrative Support**
- Prepare, format, and maintain a wide range of documents including reports, policies, internal communications, and meeting notes.
- Provide administrative support to HR functions, including maintaining compliance records and onboarding documentation.
- Follow up on internal action items and support office-based projects.
- Maintain confidentiality and act as a key point of contact for internal and external enquiries.

**Systems and Operational Support**
- Manage and maintain core systems and digital platforms including:

- **SPLOSE** (client and compliance system)
- **Xero** (invoice preparation and reconciliation tracking)
- **HR and rostering platforms** (e.g. Employment Hero, Deputy)
- Ensure documentation, templates, and registers are updated and stored correctly.
- Assist the PBS Practitioner with scheduling and file organisation (non-clinical).
- Support audit preparation and ongoing compliance documentation.

**Key Selection Criteria**:

- Demonstrated experience in a personal or executive assistant role.
- High-level administrative and organisational skills.
- Proficiency with systems such as Microsoft Office, Xero, and HR/CRM platforms (SPLOSE experience desirable).
- Excellent written and verbal communication skills.
- Ability to work independently, maintain confidentiality, and meet deadlines.
- Professional presentation and attention to detail.

**Desirable**:

- Experience in the disability, community, or allied health sectors.
- Understanding of NDIS administrative and compliance processes.

**Compliance Requirements**:

- NDIS Worker Screening Check
- Working with Children Check (if applicable)
- National Police Clearance
- Driver’s licence preferred

**Personal Attributes**:

- Proactive, dependable, and solutions-focused
- Strong interpersonal and team skills
- Adaptable to change and responsive to evolving priorities
- Committed to quality and professionalism in all tasks

**Job Type**: Part-time

Pay: $30.41 - $33.41 per hour

Work Authorisation:

- Australia (preferred)

Work Location: In person

  • Trainee Dental Assistant

    2 weeks ago

    Morphett Vale, Australia Attention To Dental Full time

    Trainee Dental Assistant Position, Morphett Vale South Australia Are you passionate about dentistry and ready to kick-start your career as a Dental Assistant? Look no further! A Practice in Morphett Vale are seeking motivated individuals to join our team as a Trainee Dental Assistant. This is your opportunity to work in a state-of-the-art dental practice...

  • Personal Assistant to Managing Director

    6 days ago

    Pascoe Vale, Australia The Luxuriate Full time

    **Personal Assistant with Marketing Experience (Part-Time, Melbourne)** **About Us** We’re The Luxuriate — an Australian luxury candle house with a worldwide customer base. We design and manufacture one-of-a-kind refillable stone candles, blending craftsmanship, scent design, and sustainability. We’re a creative, fast-moving business and now we’re...

  • Assistant Director

    2 weeks ago

    Narellan Vale, Australia Goodstart Early Learning Full time

    **Role**: Assistant Director **Location**: 1 Irwin Court, NARELLAN VALE, 2567, NSW **Centre**: Goodstart Narellan Vale **Employment Type**: Full-time Fixed term (6 month contract) **Pay**: $35- $37 per hour Use your experience in early learning and work alongside our Centre Director to support our centre and team Competitive pay at least 7% above award...

  • Assistant Director

    5 days ago

    Maida Vale, Australia Goodstart Early Learning Full time

    The Federal Government’s 10% wage boost is here! Use your experience in early learning and work alongside our Centre Director to support our centre and team Competitive pay at least 7% above award + a range of benefits including childcare discount + salary packaging available Work for Australia’s largest early learning Not-for-Profit Are you an...

  • Assistant Director

    2 weeks ago

    Canning Vale, Australia Ventia Pty Limited Full time

    Assistant Director - Logistics **Date**:16 Oct 2024**Location**:Canning Vale, WA, AU, 6155**Company**:Ventia**ASSISTANT DIRECTOR - LOGISTICS** **About the role** Ventia’s contract with the **Department of Justice** are seeking an engaging and supportive **Assistant Director - Logistics** to join the Control Centre Team based in **Canning Vale**, Western...

  • Assistant Director

    2 days ago

    Canning Vale South, Australia Goodstart Early Learning Full time

    **Role**: Assistant Director **Centre**: Goodstart Canning Vale - Campbell Road **Employment Type**: Full time **Pay**: $35.93 to $37.10 Use your experience in early learning and work alongside our Centre Director to support our centre and team Competitive pay at least 7% above award + a range of benefits including childcare discount + salary packaging...

  • Personal Assistant

    4 days ago

    Canning Vale, Australia Staff-Net Full time

    **About the Company** Our client is well established supplier, designer and manufacturer of Office Furniture with a focus on quality, innovative design and customer service. Catering for both small and large organisations, our clients’ projects can range from 5K to 500K + supplying office furniture from either an extensive in-house range through to custom...

  • Centre Director Assistant Director Pascoe Vale Area

    7 days ago

    Pascoe Vale, Australia MH Consulting & Services Full time

    New Service - Generous Salary - Career Growth **Why us?** Are you looking for a new challenge to grow or to step up in your career into a leadership role? Or for an exciting change to represent a new service in an incredible? **About the Centre** THIS is a VERY exciting and unique opportunity for a Centre Manager or an Assistant Director to be part of a...

  • Dental Assistant

    2 weeks ago

    Morphett Vale, Australia Morphett Vale Dental Care Full time

    Location: Morphett Vale Dental Care, Morphett Vale, Adelaide SA Company Name: Morphett Vale Dental Care Position: Dental Assistant **Salary**: $63,000 - $65,000 per year + super Experience Required: Minimum of 1-2 years post-required qualifications Employment Type: Full-time, 38 hours per week Morphett Vale Dental Care, located in the vibrant community...

  • Dental Assistant

    6 days ago

    Morphett Vale, Australia Morphett Vale Dental Care Full time

    Location: Morphett Vale Dental Care, Morphett Vale, Adelaide SA Company Name: Morphett Vale Dental Care Position: Dental Assistant **Salary**: $63,000 - $65,000 per year + super Experience Required: Minimum of 1-2 years post-required qualifications Employment Type: Full-time, 38 hours per week Morphett Vale Dental Care, located in the vibrant community...