Personal & Team Assistant

Outstanding opportunity to be part of the Origin Zero team
- Join a high performing and committed team
- Melbourne based

**Working for us**

At Origin we have a strong purpose and values that challenge us to find the answers to the big energy questions. Every person that works with us helps us reach that goal. If you bring good energy to Origin, you’ll get it in return. A challenging career. An exciting industry. And the support to grow and explore your potential.

**THE ROLE**

Reporting to the Executive Assistant - EGM Origin Zero and based in Melbourne, the role is accountable for a broad range of business support and administrative duties which advance and reinforce Origin Zero’s and Origin’s key strategic, cultural and leadership objectives.
- As an organisational pro, anticipate and manage GMs schedules, travel, meetings, and events, training requirements, ensuring the GMs time is spent on key priorities and with key stakeholders, and that the GMs are well prepared and briefed beforehand.
- Coordinate meeting agendas, papers and logistics.
- Coordinate team special events, conferences and team building events, including those held via Microsoft Teams Events and Workplace by Facebook.
- Manage conflicting priorities and deadlines in an adaptable, helpful, courteous, and informed way. Follow through on matters to successful completion.
- Continuously build knowledge and understanding of Leadership team business priorities to create a balance between delivering outcomes, business and team objectives and professional growth, whilst maintaining a continues focus on confidentiality, professionalism, and friendliness.
- Assist with GMs internal and external communication channels and social media presence.
- Champion engagement with the Origin Zero team whenever possible by being informed about Origin’s communications, events, systems, policies and directives.
- Being a helpful, trustworthy and friendly member of our team, with a seat at our table. You will be a central part of our team and we look forward to having your contribution to our team’s performance and culture.
- On behalf of the Origin Zero team, independently manage administrative responsibilities such as Health, Safety and Environment (OCIS) notifications and actions, financial projects and expense reconciliation and approval, people and culture related processes, IT related tasks, Origin systems notifications and approvals.
- Receive and manage to conclusion customer enquiries addressed to the GMs.
- Assist with preparation of meeting/board papers and presentations.
- Prepare ad-hoc reports - gathering, summarising and analysing data.
- Maintain efficient filing, recording and retrieval information systems.

**IS THIS YOU?**

To be considered for this opportunity you will have or be able to demonstrate:

- Minimum 5 years’ experience supporting a senior Manager in a medium to large corporate organization.
- Intermediate to advanced skills in Microsoft suite (Word, PowerPoint, Excel), including Microsoft Teams, One Drive and Sharepoint. Advanced technical social media platform skills (Workplace by Facebook and LinkedIn).
- Exceptional organisational, planning, co-ordination and time management skills with superior attention to detail, ability to manage competing demands.
- Highly developed secretarial skills and experience organising and maintaining a document management system including correspondence, files and records.
- Strong verbal and written communication skills.
- Confident, helpful, trustworthy team player who has a high degree of tact and diplomacy and a respect for confidentiality in all matters.
- Strong desire to help others.
- Positive, professional, pro-active and “can do” approach.
- React positively and flexibly when managing competing priorities and time constraints.
- Aspiration to continuously learn and adopt new technology, systems and processes, and share knowledge with others.

**Origin - Where good change happens**

At Origin, we’re powered by people who believe in creating collective change. We’re creating more diverse and inclusive workplaces for everyone because the more perspectives we have, in a place where everyone can belong, the better we can tackle our challenges together. We are united, yet unique. So, even if you don’t tick all the boxes, we’d love to hear from you if you think you’d be a great fit, have transferable skills, and an appetite to learn.

**A great team to join**

It's an exciting time to join Origin. Together we’re powering a cleaner, smarter energy future for Australia and beyond, always looking for better ways to deliver for our customers - and for our people.

Origin's strategy is to lead the transition to net zero through cleaner energy and customer solutions. **Origin Zero** has been set up to partner with large business customers to achieve their sustainable energy goals.

**Origin Zero** offers tailored, end-to-end energy solutions including demand side servic