Medical Secretary

Join Australia’s largest cardiology network and make a real impact on heart health
Want to improve Australia’s heart health?
Our team is our impact and our future. Join something special at Advara HeartCare.
Our Best Starts with You
At Advara HeartCare, we’re building something important - something special.
For over 20 years, our Australian-owned business has developed a proud reputation for delivering quality outcomes and exceptional patient care. With more than 90 centres and over 100 doctors, we are Australia’s largest cardiology provider.
Now, we’re shaping a future where world-class care is the standard of care. And we can’t do this without our people. That’s why we’re creating a workplace and culture where you can truly thrive.
Join us and help move Australia’s heart health - and your career - forward.
About the Role
We are currently seeking an experienced full-time Medical Secretary to join our team, primarily based at our Armadale clinic, with occasional travel required to Wexford, Yokine, and Rockingham.
As a highly valued Medical Secretary, you will play a key role in supporting our clinical team and delivering a positive patient experience. You’ll use your skills and professionalism to help ensure quality outcomes for patients with a wide range of cardiovascular conditions. On occasion, you may be asked to provide short-term administrative support at other clinics within the network.
Key Responsibilities
- Coordinate and manage specialists’ schedules, appointments, and clinic operations
- Provide high-level PA support to cardiologists
- Liaise with hospitals, healthcare providers, and internal stakeholders
- Prepare and manage correspondence, patient files, and medical reports
- Issue invoices and receipts, handle patient quotes and account queries
- Process Medicare, DVA, and private health fund claims
- Maintain patient confidentiality and data accuracy at all times

What You’ll Bring
- Minimum 2 years’ experience in a medical secretary or administrative role
- Strong medical and cardiology terminology knowledge (desirable)
- Proficiency in medical software (experience with HealthTrack highly regarded)
- Excellent verbal and written communication skills
- Highly organised with the ability to multitask and prioritise under pressure
- Well-developed computer literacy and attention to detail
- Current Australian driver’s licence (required due to multi-site travel)

Why Join Advara HeartCare?
We care, we work together, we advance, and we deliver. When you join us, you’ll find meaningful work, a supportive team culture, and the opportunity to shape something bigger than yourself.
**What we offer**:

- A values-driven organisation that prioritises quality and compassion
- Genuine opportunities for career growth in a fast-expanding national network
- 12 weeks paid parental leave
- Purchase additional annual leave through our leave scheme
- Employee Benefits Program with discounts and cashback offers across major retailers
- Access to Fitness Passport - discounted memberships to gyms, pools, and fitness centres for you and your family
- Be part of an organisation pioneering innovation in the treatment of heart disease

Ready to shape our future while building yours?
Advara HeartCare is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.