Bd & Marketing Team Assistant (Apac)

This newly created role will be focussed on supporting the APAC team to help facilitate the smooth running of team operations and service delivery across the region. This is a hands-on role, and the Assistant will provide support and have active engagement with colleagues across the regional team.

The role will have dual reporting lines to the Brand, Marketing & Communications Manager, APAC, based in Sydney, and the Events Manager, APAC, based in Melbourne. The role will support colleagues based in Australia, Singapore and Hong Kong.

**Team**

Kennedys global BD&M team promotes Kennedys services and supports the firm's global growth ambition and our key clients and markets. The APAC BD&M team works in close collaboration with colleagues in UK, EMEA, LatAm and the US on a wide range of marketing and communications initiatives.

The APAC BD&M team supports our growing office network (currently six locations). The current team covers Clients & Markets, Events and Brand, Marketing & Communications, although all team members work together to support the full range of business development and marketing activity in the region.

**Key responsibilities**
- **Brand, Marketing & Communications**
- Supporting the team with award and directory submissions including helping to prepare templates, tracking our results and ensuring information is captured in relevant places (lawyer profiles, website, case-studies etc).
- Maintaining a record of firm and lawyer industry memberships and managing renewals.
- Onboarding new joiners, including working with them on their firm profiles/CV, professional photo and any membership requirements.
- Arranging professional photo sessions including organising bookings and managing final photo files with the design team.
- Managing the firm's branded merchandise programme for use at events and marketing purposes, including liaising with external suppliers on orders, internal distribution, budget and stock control.

**Events**
- Providing support and coordination for the delivery of events.
- Preparing BD collateral and presentations if required for the event.
- Purchasing tickets for external conferences and industry events.

**Business Development / Clients & Markets**
- Helping to prepare and format content in the firm's templates for both internal and external purposes (profiling collateral, client contact cards, presentations etc).
- Helping coordinate partner, lawyer and team BD and Marketing inductions.
- Helping to maintain a library of core firm and product group content, including standard texts and credentials.
- Helping to maintain the APAC Service Legal Agreement and panel tracker
- Assisting with client reporting.

**Team operations**
- Managing payment and processing of team invoices, including liaising with finance colleagues.
- Assisting regional team with travel bookings (flights, accommodation, etc).
- Contributing to projects within the regional team which improve and operational effectiveness of the team.
- Assisting the regional team across a range of general business development and marketing tasks and activities.

**Required experience**
- Past experience working within a professional environment or law firm viewed favourably but not essential
- Highly organised and able to prioritise workloads, manage multiple projects and meet deadlines for different people
- Ability to take initiative and responsibility for completion of work or projects
- Strong written and verbal communication skills, including the ability to proofread work
- Ability to learn new digital platforms and systems
- Have a “can do” attitude and willing to help teammates on urgent tasks
- Flexible and adaptable in approach