Administration Officer

**Role title: Administration Officer**:

- ** Role type: Permanent Full Time**:

- ** Role grade: Administration Officer Level 4, (Year 1-2)**:

- ** Department and location: Emergency Department, St Vincent’s Hospital, Darlinghurst**:

- ** Salary: $72,285.45 - $73,940.16 + super + salary packaging**

**Better and fairer care. Always.**

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.

**About the role**
- ** Meetings & Secretarial Support**: Organise appointments, meetings, and department committees, including agendas, minutes, and follow-up actions. Maintain office equipment and resources efficiently.
- ** Rosters & Academic Liaison**: Monitor ED consultant and registrar rosters; coordinate with universities on student rotations and timetabling for clinical placements. Ensure accurate & timely timesheet entry for all ED Staff Specialists.
- ** Stakeholder Engagement**: Build strong relationships across ED staff and hospital departments while always maintaining discretion and confidentiality.
- ** Multitasking in a Fast-Paced Environment**: Thrive under pressure, handle multiple deadlines, work autonomously, and take on additional duties as required by the Director or Staff Specialists.

**About you**
- Relevant qualifications or equivalent experience in a similar role.
- Strong personal organisational skills, with the ability to organise and prioritise workload.
- Demonstrated experience in Word, Excel and Power point with the ability to adapt to various software’s.
- Ability to work independently with mínimal direction and as part of a team.
- Always maintain confidentiality and have the ability to be discreet in sensitive matters

**Why work at St Vincent’s?**
- Join us on our mission to provide care to all, including the most at-risk people in our community
- Discounted access to many gyms for you and your family with Fitness Passport
- Access to discounted private health insurance with Medibank
- Access to a government salary sacrifice program. Make a proportion of your salary tax-free
- Committed to financial support for educational development, scholarship programs, paid study leave

**About the hospital**

**In this role you will be based at St Vincent’s hospital, Darlinghurst.**
- A busy inner-city hospital in a beautiful location
- Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
- A place of expert clinical care for at-risk people
- Closely partnered with universities & affiliated research institutes, many of which are located on-campus
- Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health

**Sponsorship / work rights for Australia**

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

**Pre-employment checks**

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

**Equal opportunity**

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

**How to apply**

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.

Respectfully, this role is not open to recruitment agencies.