Administration Officer

**Role title: Administration Officer**
- **Role type: Permanent full time**
- **Role grade: Administration Officer Level 3, (Year1-2)**
- **Department and location: Medicine Hub, St Vincent’s Hospital, Darlinghurst**
- **Salary: $68,338.78-$ 70,468.73 + super**

**Better and fairer care. Always.**

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.

**About the role**

**Administration Officer (Level 3), Medicine Hub**

Join our dedicated team at the Medicine Hub and play a key role in supporting the smooth operation of our Outpatient Clinics. As an Administration Officer, you will:

- **Deliver multi-task administrative support** across a range of duties including filing, scanning, data entry, and managing patient correspondence, contributing to the efficient daily operations of the clinics.
- **Provide accurate and timely support to Clinicians** by responding to requests and ensuring essential administrative tasks are completed promptly and to a high standard.
- **Work collaboratively with the Medicine Hub Practice Manager** to stay informed of clinic schedules and operations and ensure your support aligns with the needs of each department.
- **Bring a proactive and organised approach** to prioritising tasks, problem-solving, and escalating issues when needed to help resolve clinic or departmental concerns swiftly.
- **Be part of a team-focused environment** where your knowledge of various clinic functions and positive attitude will enhance the overall service experience for staff and patients alike.

**About you**We’re looking for a motivated and experienced Administration Officer who is passionate about providing high-quality support in a healthcare setting. To be successful in this role, you will have:

- **Relevant qualifications or strong hands-on experience** in Health Service Management, Medical Administration, or extensive involvement in medical clinic operations.
- **Proven ability to thrive in a fast-paced environment**, with experience supporting Clinicians and ensuring the smooth running of daily clinic operations.
- **Excellent communication and interpersonal skills**, with a focus on teamwork, collaboration, and maintaining clear organisation within a busy team.
- **A proactive and patient-focused approach**, able to manage patient expectations professionally while supporting colleagues with their workload.
- **Exceptional attention to detail and organisational skills**, ensuring accuracy in administrative tasks and a commitment to delivering outstanding patient service.

**Why work at St Vincent’s?**Join us on our mission to provide care to all, including the most at-risk people in our communityDiscounted access to many gyms for you and your family with Fitness PassportAccess to discounted private health insurance with MedibankAccess to a government salary sacrifice program. Make a proportion of your salary tax-freeCommitted to financial support for educational development, scholarship programs, paid study leave

**About the hospital**

**In this role you will be based at St Vincent’s hospital, Darlinghurst.**A busy inner-city hospital in a beautiful locationSurrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beachesA place of expert clinical care for at-risk peopleClosely partnered with universities & affiliated research institutes, many of which are located on-campusCentres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health

**Sponsorship / work rights for Australia**

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

**Pre-employment checks**

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

**Equal opportunity**

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

**How to apply**

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role.

Respectfully, this role is not open to recruitment agencies.