Receptionist

2 weeks ago

Geelong, Australia HAYS Full time

Join a growing team and enjoy ongoing development opportunities, wellness programs and more.

**Your new company**

Hays is currently partnered with a Geelong-based accounting firm to recruit a Receptionist in a temporary capacity with an immediate start. This company pride themselves on discovering forward-thinking solutions and providing proactive advice to fully realise your business, finance, and community goals.

**Your new role**

This role will be the first point of contact for external clients and provide reception and administrative support to the office.

Responsibilities will include:

- Represent the business as the first point of contact, greeting clients and visitors at reception and answering all incoming calls and directing them to the appropriate person.
- Answer all incoming phone calls and transfer or record and pass on any messages as required.
- Manage Client Books, maintaining the client register, and issuing client books with appointments each day.
- Ensure the reception, reception workspace, waiting room and meeting rooms are kept clean and tidy.
- Process payments from clients, via cheque, cash or EFTPOS payments.
- Assist with tax collations and lodgements.
- Assist in preparation for meetings, conference and events.
- Liaise with clients to assist with completion of preparing and sending correspondence and documentation and assisting with enquiries.
- Coordination of files including preparing new files, scanning of documents, filing of electronic and hard copy documents, and archiving of closed files.
- Manage the annual leave and personal leave calendar
- Manage and balance petty cash

**What you'll need to succeed**

To be considered for this role, you will have:

- Demonstrated experience in an administration or receptionist role.
- Information Technology skills in terms of proficient use of programmes and packages (Word, Excel, PowerPoint, Publisher and Officetech)
- Highly developed verbal and written communications skills.
- Excellent attention to detail.
- Ability to manage and organise work and self in a systematic, accurate and timely manner.
- Excellent interpersonal skills and customer service.
- Confidentiality and discretion in handling personal information.

**What you'll get in return**

This role offers you an hourly rate of $37 plus super, full time hours (Mon - Fri, 9am - 5pm, but can be flexible of hours) and an initial temporary placement with the possibility of a permanent position.

Temporary and contract workers through Hays also enjoy a wide range of benefits including:

- Weekly pay cycles
- Your nominated choice of superannuation fund
- Online timesheet submission and approval
- No hidden costs or payroll deductions for our services
- No invoicing required for Pty Ltd holders
- Regular contact with Geelong based consultants throughout the duration of your assignment.

**What you need to do now**

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.

**LHS 297508** #2724851

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