Office Manager

2 days ago

Sydney, Australia Talent Web Full time

Sydney CBD location
- Collaborative Company + Growth Potential
- Competitive Rate

**Company Overview**:
Our Client is a leading engineering firm at the forefront of innovation, delivering cutting-edge solutions in the fields of infrastructure, construction, and project management.

Their commitment to excellence and dedication to their clients has earned them a strong reputation in the industry. As they continue to grow, they are seeking a talented and dynamic individual to join our team as an Office Manager / Team Assistant.

**The Role**:
As the Office Manager / Team Assistant, you will play a crucial role in ensuring the smooth operation of the office and providing comprehensive support to the engineering team. Your ability to handle a diverse range of responsibilities with efficiency, organisation, and a proactive approach will contribute to the overall success of the firm. This position offers a unique opportunity to work closely with a team of highly skilled professionals in a fast-paced and collaborative environment.

**Responsibilities**:

- Office Management:

- Oversee the day-to-day operations of the office, ensuring a clean, organised, and welcoming work environment.
- Manage office supplies, equipment, and facilities, ensuring their proper functioning and replenishment when necessary.
- Coordinate with vendors and service providers to address maintenance and operational needs.
- Administrative Support:

- Provide comprehensive administrative support to the engineering team, including calendar management, travel arrangements, and meeting coordination.
- Assist with the preparation, formatting, and proofreading of documents, reports, and presentations.
- Maintain accurate records, databases, and filing systems, both electronic and physical.
- Communication and Coordination:

- Serve as a central point of contact for internal and external stakeholders, handling inquiries and relaying messages efficiently.
- Facilitate effective communication within the team, ensuring the timely dissemination of information and follow-up on action items.
- Coordinate and schedule team meetings, prepare agendas, and record meeting minutes.
- Event Planning and Logistics:

- Assist in the organisation and coordination of company events, conferences, and workshops.
- Coordinate travel arrangements, accommodations, and itineraries for staff attending events.
- Support the planning and execution of internal team-building activities.

**Requirements**:

- Proven experience (2+ years) in office administration, executive support, or similar roles.
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
- Strong communication skills, both written and verbal, with a keen attention to detail.
- Ability to work independently with mínimal supervision while also being a team player.
- Demonstrated problem-solving skills and the ability to adapt to changing priorities.
- A professional demeanour, positive attitude, and exceptional interpersonal skills.

If you are a motivated individual with a passion for organisation and a desire to contribute to the success of a leading engineering firm, we encourage you to apply.

To apply, please submit your resume and a cover letter highlighting your relevant experience and why you are interested in this position.

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