Executive Assistant to The CEO

**Job no**: 492905
**Work type**: full-time
**Location**: Canberra
**Categories**: Chief Executive Officer

**Executive Assistant to the CEO**
**$84,673-$98,161 + 15.4% super**
**Canberra based, Baseline Clearance**
**Ongoing**

**ABOUT THE ROLE**

Reporting to the Chief Executive Officer (CEO), the Executive Assistant (EA) to the CEO is responsible for day-to-day management of the office of the CEO and providing comprehensive administrative support to ensure the successful functioning of the office. The EA will work closely with the Executive Officer to the CEO.

You will be responsible for:

- Act as first point of contact within the Office of the CEO and manage CEO priorities, liaising and consulting with senior officials daily.
- Organise the CEO appointments and travel arrangements including the acquittal of associated expenses, credit cards and travel
- Screen contact, field inquiries and requests escalating urgent matters for the CEO’s attention
- Support the CEO in longer term calendar management to ensure work/office efficiency for the CEO and display flexibility to adapt to changing priorities.

**SKILLS AND EXPERIENCE.**

To be successful in this position, you will have the following skills and experience:

- Demonstrated administrative skills and efficiency with office systems, including record keeping systems and processes.
- Personal integrity and the ability to deal effectively and discretely with sensitive and confidential information.
- Good interpersonal, verbal and written communications skills and ability to relate to and provide an administrative service to senior level stakeholders (internal and external).
- Highly developed organisational skills with an ability to manage multiple priorities, meet deadlines, work autonomously, employ initiative to find solutions and prioritise and exercise discretion.
- A Diploma or Certificate IV in Business or similar would be an advantage however is not mandatory.

For more information about this role, please refer to the position description.

Note: Information about our terms and conditions of employment are contained in the _AMSA Enterprise Agreement 2024 - 2027_

**AMSA BENEFITS**

We are committed a supportive and collaborative work environment, which is why AMSA offers:

- Flexible work including work from home arrangements
- Health and wellbeing programs including annual flu vaccinations and a healthy lifestyle reimbursement
- An office-wide Christmas period shutdown (in addition to annual leave provisions)
- An ability to work for an organisation charged with protecting our marine environments and saving lives

**ABOUT AMSA**

The Australian Maritime Safety Authority (AMSA) is responsible for the safety of international shipping and domestic commercial vessels, protection of the environment from ship sourced pollution and search and rescue nationally.

AMSA offers unique and interesting career opportunities, and we employ around 450 people across Australia. To learn more about our organisation please visit our website.

**DIVERSITY AND INCLUSION**

Diversity and inclusion are a priority at AMSA.

Our role means that we impact and influence communities right across Australia, this is why it is essential that we draw on the diversity of our people to successfully deliver our mission of _“ensuring safe vessel operations, combatting marine pollution and rescuing people in distress”._
- We are proud to have been recognised as an _Inclusive Employer 2022-2023 _by the Diversity Council of Australia, and continue to focus on embedding inclusive values within our organisation. _

**HOW TO APPLY**
- your resume (maximum of 3 pages)
- a brief cover letter (maximum 800 words) outlining what you will bring to this role.

For any questions regarding the role please contact Carolyn Nixon on (02) 6279 5500

**_ AMSA does not engage staff under the APS Act. AMSA engages employees under the Australian Maritime Safety Authority Act 1990 and our remuneration arrangements are specific to AMSA._**

**Advertised**: 17 Jan 2025 AUS Eastern Daylight Time
**Applications close**: 02 Feb 2025 AUS Eastern Daylight Time