Business Services Administrative Assistant

About The Team

The Campus Development portfolio play a pivotal role in the future growth and
sustainability of the University. This business unit is responsible for facilitating and managing essential infrastructure, maintenance, and capital works projects that underpin the University's operations and growth.

A key responsibility of this portfolio is the delivery of the University’s Campus
Development Plan, which is critical to ensuring the campus evolves in line with strategic priorities, supports innovation, and meets the needs of students, staff, and the broader community. By managing complex projects and maintaining high standards across all facilities, the Campus Development team helps create an environment that fosters learning, research, and community engagement.
As a central enabler of the University’s operations, this portfolio ensures that every project and initiative aligns with sustainability principles, modern design standards, and long-term planning objectives

Your New Role

The Business Services Administrative Assistant sits within the Campus Development and provides business and office support across all functional areas of Campus Development. The position supports the management and governance of the Campus Development team in all day-to-day activities, contributes to accurate record keeping and timely processing of documents, and supports the directorate to deliver the university’s Campus Development Strategy

Your Key responsibilities will include
- Manage incoming requests through shared mailboxes, set up and maintain records accordingly. Maintain relevant documents, databases and archiving system in accordance with University guidelines (e.g. paper and electronic records of projects/legal documents).
- Manage and maintain invitations to University wide committee meetings and other standing meetings, prepare agendas and minutes on behalf of the Director of Campus Development and the Associate Director Capital Delivery.
- Develop, implement and review systems and processes to ensure effective recordkeeping. Maintain all office files and ensure appropriate treatment of information via University’s various systems.
- Monitor office and tearoom supplies, and place orders as required, in line with the University’s ordering procedure.
- Support Campus Development team with general administrative and office needs, maintain good communication and a positive culture, including onboarding activities and engagement with the Universities support system.
- Prepare correspondence, reports, presentations, and other relevant documentation as required, based on operational documents and available data, to support the directorate’s strategic planning and reporting obligations.
- Collate and check monthly reports against a quality control checklist and communicate with stakeholders within the university to ensure timely processing of contractual and other documents.

Please refer to the

Position Description

for further details.

What We Offer You

This Continuous, Full Time attracts a remuneration of $70,494 - $77,281 plus 17% employer superannuation contributions.

You’ll join a dynamic and talented team where diversity and innovation thrive. Our Bronze
- tier status in the Australian Workplace Equality Index reflects our commitment to LGBTIQA+ inclusion, equity and creating a safe, welcoming environment for all. We strive to be the university of choice for First Nations peoples, honouring Indigenous knowledge. Sustainability is central to our community and guided by clear, confident leadership, we are working toward an ambitious future with goals of net zero emissions and zero waste by 2030.

As well as the flexibility to maintain a work life balance, our staff enjoy a vibrant, natural campus with world-class facilities, along with a variety of benefits, including:

- Periodic salary increases between 1 January 2025 to 1 July 2026 totalling an 8% increase
- Flexible work arrangements
- Cultural Load and allowance - providing up to $8,944 per year to First Nations employees who are contributing cultural knowledge and perspectives beyond the scope of their role
- Indigenous Language Allowance
- Salary packaging options - such as purchasing leave, gym membership, car parking permit
- Employee Assistance Program
- On-campus services and facilities, such as a Childcare Centre, Gym, Vet Hospital, and Chiropractic Clinic

For further information, check out our

benefits and services page



Join us
- A cover letter including a statement addressing the selection criteria (with reference to the Position Description)
- Your most recent resume (CV)

Please note visa sponsorship is not available for this position. Applicants are expected to have current and valid work rights in Australia.

Contact Us

For enquiries about the opportunity on offer please reach out to Carola Schwan, Business Manager Campus Development quote JR103747 as the reference.

Applications Close on 25th April 2025 from when the advert