Admin Assistant

3 days ago

Cooma, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Government client is seeking to engage a Admin Assistant on a contract for 6 months.

**Position Overview**

**Key Accountabilities**:

- Perform a range of administrative duties to support senior management and the Branch, including coordination of meetings, diary maintenance, provision of a reception service, arrangement of training and travel, procurement of stationery and deliveries, and arrangement of the maintenance of office machines.
- Provide word processing services using appropriate software packages to prepare documents, such as memoranda, correspondence, reports and procedure manuals, to ensure documents meet relevant standards and are completed in specified timeframes.
- Create, maintain and distribute files and documents, in accordance with records management procedures, to enable efficient retrieval of information as required.
- Raise purchase order requests for goods and services, process invoices for payment, in accordance with procurement policies and procedures, to ensure timely delivery of services.
- Provide support in the collation and production of key management reports, to assist with the accurate and timely provision of information.
- Distribute circulars and all correspondence, including incoming mail and faxes, to keep managers and staff informed and enable them to respond to necessary matters within required timeframes.

**Key challenges**:

- Working in an environment of constantly competing priorities and managing these priorities to meet the diverse range of manager and wider team needs.
- Managing time and prioritising work load given a constant range of issues, tight deadlines and competing demands.

**Mandatory Requirements**:

- Good Communication
- Experience in Office 365
- Similar experience in a support role is preferred
- Demonstrated experience in an administration support role.
- Experience in using Microsoft software packages including Word, Excel and PowerPoint and in preparing correspondence and reports as required

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