Events Coordinator

7 hours ago

Illawarra, Australia Hudson Australia Full time

Incredible opportunity to work on the South Coast as an Events Coordinator. This is a full-time, permanent position, working with an established and well-respected client.

Reporting to the Sales and Marketing Manager, you will have a demonstrated history of event coordination and a passion for delivering high levels of customer service. You will have an excellent eye for detail with exceptional writing and organisation skills, be well-groomed and have a can-do attitude.

Open to Australian citizens, permanent residents and visa holders.

Minimum 2 years expereince working in events.

**MAIN DUTIES**:
The Event Coordinator is responsible for the planning and execution of events, the external venue hire events and will support conferencing activities, ensuring a high level of service standards and professionalism is maintained.

**Coordinate Stakeholder Events**
This role includes but is not limited to the following specific roles:

- Supporting the Sales and Marketing Manager with the programming and planning of the event calendar to include Equine and Non-Equine events
- Identify opportunities to evolve event offering to each target market
- Brainstorming and implementing event concepts and themes
- Prepare detailed and concise event documentation, ie WIPs, run sheets, briefs
- Prepare, manage and track event budgets for optimal efficiency and processing of Quotes and Invoices. Reconcile budgets post event.
- Identifying individual business requirements and expectations for each event.
- Maintain the integrity of brand guidelines
- Coordinate the wider team and integrate all areas of the business within the event plans
- Inform and keep the wider team up to date with all event timings and plans
- Project manage assigned events from briefing and planning to execution for optical business outcomes
- Coordinate all operational and logístical elements of the event.
- Coordinate attendee communications ie guests and setting up event ticketing through Salesforce and Try Booking.

**Manage ticket sales and reporting**
- Organise all suppliers, catering, staff rosters, and entertainment.
- Manage printing, signage and all other event collateral.
- Manage bump in, bump out and clean-up of operations.
- Anticipating attendee needs and identifying ways to mitigate risk.
- Maintaining strong relationships across all areas of the business and with suppliers
- Developing post-event reports on the effectiveness of each event.
- Assist in the positive profile for the company within the tourism, hotel, conferencing, and events industries.
- Requirement to work some weekends and outside of standard office hours
- Working to deadlines and time pressure environments
- Creative problem solving and troubleshooting
- Attention to detail and creative thinking

**Coordinate Venue Hire Stakeholder Events**
- Identify opportunities to increase venue hire awareness and increase external event bookings
- Manage event venue hire inquiries
- Provide Quotes, Booking Forms and Agreements
- Manage the hire agreement from inquiry through to execution
- Create positive relationships with hirers
- Provide event and logistic support to hirers
- Coordinate the wider team and integrate all areas of the business within the hire plans. Keep teams informed and up to date

**Support Conference and Meeting Facilities**
The Event Coordinator will offer support to the Sales and Marketing Manager and the Conference Coordinator for all conference. From time to time it may be required to support the Conference Coordinator with conference activities.

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