Volunteer) Big Map Administrator 10-15 HR P.w

**Introduction**:
Disaster Relief Australia (DRA) unites the skills and experience of veterans and other volunteers to help communities prepare for and recover from disaster.
A growing not-for-profit DRA operates across Australia to provide help and assistance to those impacted by disaster, including floods, fires and cyclones.
**Description**:
Purpose
Reporting to the Associate Director, Community Preparedness, the Big Map Administrator will provide administrative and coordination support to ensure the smooth planning, delivery, and reporting of Big Map exercises. This volunteer role is essential in maintaining the quality, consistency, and effectiveness of the Big Map program, supporting DRA’s mission to strengthen community disaster preparedness and resilience.
Key accountabilities
DRA’s organisational culture
- Lead by example in adhering to DRA’s values of Courage, Respect, Service and Tenacity and support a positive, values-based culture across the organisation.
- Champion a culture of transparency, integrity, and accountability within DRA, embedding organisational values into decision-making processes at all levels.
- Work collegially with other volunteers, staff, and stakeholders to pursue DRA’s vision and realise its overarching strategic goals.

Program administration
- Coordinate scheduling, venue booking, and logistics for Big Map exercises in collaboration with the Preparedness team.
- Maintain and update Big Map program documentation, templates, and participant resources to ensure accuracy and consistency.
- Manage participant registrations, confirmations, and communications before and after each event.
- Collate and process data from exercise outputs, feedback forms, and after-action reviews for reporting and continuous improvement.
- Support the maintenance of Big Map-related content in DRA systems, including data records, calendars, and resource libraries.
- Liaise with facilitators, community stakeholders, and partner organisations to support the delivery of quality exercises.
- Assist with the preparation of Big Map reports, lessons learned, and recommendations following each exercise.

Key challenges of the position
- Coordinating multiple events, locations, and stakeholders with competing priorities.
- Maintaining accuracy and attention to detail in a fast-paced operational environment.
- Managing time effectively as a volunteer while meeting program deadlines.
- Supporting consistent delivery standards across a geographically dispersed program.

Key relationships
**Reports to**:

- Associate Director, Community Preparedness

**Key relationships**:

- Director of Preparedness
- Associate Director, Community Resilience
- Community Preparedness Officers
- Volunteer Big Map facilitators
- Strategic Partnerships Manager
- Field Operations Planning Manager
- External community and corporate partners

**Location**: REMOTE
**Hours**: 10-15 hours per week (volunteer)
**Skills and Experiences**:
Capabilities for the role
**Personal attributes**:

- Strong organisational skills with a high level of attention to detail.
- Commitment to continuous improvement and learning.
- Ability to operate with a high degree of integrity and transparency.
- Collaborative and adaptable, with a positive approach to problem solving.

**Relationships**:

- Builds productive working relationships with diverse stakeholders.
- Communicates effectively in both written and verbal formats.
- Demonstrates cultural awareness and respect in all interactions.

**Results**:

- Able to prioritise tasks and meet deadlines.
- Consistently delivers high-quality administrative outputs.
- Supports the achievement of program and organisational objectives.

**Business enablers**:

- Skilled practitioner in Microsoft Office (Word - Styles, Template, Fields...; Excel - tables, graphs; PowerPoint - basic).
- Comfortable learning and using DRA’s internal systems and databases.
- Able to collate and present data for reporting purposes.