Rural Lands Administration Officer Vrn 02/23

**Award Classification**: Level 2-3

**Employment Conditions**: _Queensland Local Government Industry (Stream A) Award - State 2017_
**Department / Branch**: Chief Executive Officer / Rural Lands
**Principal Location**: Shire Office, Hughenden
**Reports to**: Rural Lands Coordinator (or as directed)
**Direct Reports**: Nil

**Flinders Shire**
**Our Vision**:Flinders Shire - a place of discovery, opportunity and lifestyle
**Our Mission**:To promote quality of life through leadership, attitude and respect
**Our Values**:

- A Caring Philosophy
- Pursuit of Excellence
- Teamwork
- Local Ownership
- Communication
- Leadership
- Recognition

**The Department**

**Position Objective**

The Rural Lands Administration Officer is responsible for high level effective and efficient business
and customer support across rural lands.

As a representative of Council, demonstrated professionalism and a commitment to a high level of
service and continuous improvement in the best interest of Council and the Community are
essential.

**OFFICE OF CHIEF EXECUTIVE OFFICER**

**Rural Lands**
**Pest Management**
**Weed Management**

**Stock Route Management**
**Saleyards**

**Human Resources**
**Employee & Industrial Relations**

**Training & Development**
**Workforce Planning**

**Recruitment & Selection**
**Payroll**

**Workplace Health & Safety**
**Regulatory Compliance**

**Auditing**
**WHS Training**

**WHS Management systems**

**Key Responsibilities**

**_Governance _**:

- Assist in conjunction with supervisor to develop and implement operational and business
- plans to achieve section goals- Development of, and delivering training on policies and processes across Council covering
- section responsibilities- Coordinate and resolve service requests within acceptable timeframes as determined by
- supervisor- Develop, implement and report on monitoring and evaluation of section programs and
- projects- Develop, review and implement policies and procedures applicable to section activities
- which are compliant to legislation and best practice- Develop and maintain current asset registers compliant to financial requirements of Council

**_Stakeholder Engagement _**:

- Develop effective relations with stakeholders, both internal and external ensuring positive
- reflection on Council- Actively promote section and Council by participating in forums and meetings to raise

awareness of Council services, enhance networking across Flinders Shire while addressing
community concerns

**_Business Support _**:

- Provide business support to supervisor including drafting agenda, minutes, facilities,
- newsletters, public notices, correspondence and record management- Act as first point of contact to members of the public regarding rural lands through answering

courteous manner
- Maintain and manage registers and financial systems as relevant to section including stock

route reimbursement, mapping through QGIS, statistics on saleyard usage and entering dip
and weigh figures, yard fees provided for invoicing
- Complete and submit returns applicable to section including water agreement renewals,

negotiations and agreements, gravel and sand returns, quarry licencing
- Administer Good Neighbour Program activities across Flinders Shire covering evaluating

and reporting systems of progress and outcomes, coordinating community events, liaise with
landholders and other external clients and assist in map development and management
plans with Rural Lands Officer
- Complete tender, quotation and advertising documents as required for section
- funding claims
- **_General _**:

- Consistently complete allocated tasks to a high standard and within agreed timeframes- Undertake other tasks up to and including your competency and level
- Actively promote the values of the organisation to staff
- Actively participate in identifying, recommending, developing and implementing measures

through which allocated tasks and responsibilities may be carried out more effectively and
efficiently

**_Administration _**:

- Ensure general administration and records management requirements are being met- Provide courteous and professional customer service to internal and external customers and
- conduct all transactions in an ethical and efficient manner- Contribute positively to a supportive team-based work environment and participate in team
- meetings and training sessions as required- Ensure that requests are acted on, and reported upon in accordance with Council Policy
- Keep your direct report, or other/s appropriately and adequately informed on the current

state of activities relevant to your role and to highlight in advance any points likely to
influence Council operations or relations with ratepayers and/or the public
- Maintain a personal time management system to ensure deadlines are met; to ensure that

other staff of the Council are given due notice and time to comply with deadlines so that their
own personal planning is not inconvenienced
**_Organisati