Executive Assistant

4 days ago

Melbourne, Australia Omnicom Group Full time

**Omnicom Media Group**

**Executive Assistant & Operations Lead**
- Melbourne
- Full time, Permanent

At OMG (Omnicom Media Group), we have long understood that our success is 100% dependent on our people and the culture we create. Our people deliver market leading communication solutions and it's their knowledge, passion and commitment to our clients that sets us apart, defines us as a desirable place to work and has made us the biggest and most successful communications services network in Australia.

OMG includes the full-service media networks OMG Worldwide, OMD, PHD, and Hearts & Science, as well as specialist agencies, Resolution Digital (Programmatic Activation & Digital Marketing) and Annalect (Consultancy, Data and Analytics).

**Your day to day**

The role of the OMG Executive Assistant & Operations Lead & is crucial to our company, as you will be at the forefront of ensuring smooth office operations, organising company events, and providing executive assistant support to the Group Managing Directors (MDs).

We are seeking a detail-oriented team player with exceptional communication skills to handle a variety of administrative tasks, including scheduling meetings, managing correspondence, and organising travel arrangements.
- **Executive Support** - Managed complex diaries, coordinated meetings, and optimised time for Group MDs, ensuring priorities were aligned with shifting demands.
- **Travel & Logistics** - Oversaw seamless travel arrangements for executives and staff, including flights, accommodations, transport, and itineraries.
- **Project & Operations Management** - Provided administrative and operational support on special projects, tracked progress, compiled reports, and liaised with teams for alignment.
- **Events & Engagement** - Led planning and execution of office events, collaborating with People Team on employee engagement, wellness, recognition, and DE&I initiatives.
- **Office & Change Management** - Implemented operational strategies to support organisational changes, drive efficiency, and enhance workplace culture.
- **People & Stakeholder Management** - Supervised support staff, maintained confidentiality, and served as liaison between leadership, employees, and external stakeholders.

**Who are you?**
- Proven experience in a similar role, demonstrating effective Office Management and Executive Assistant capabilities.
- A neat, professional appearance and demeanour.
- Excellent organisational and time management skills with the ability to prioritise tasks appropriately.
- Strong verbal and written communication skills.
- Proficiency with MS Office Suite and basic accounting software.
- A proactive and detail-oriented approach to problem-solving.
- Self-motivated, with the ability to work both independently and as part of a team.
- Ability to handle sensitive information with the utmost confidentiality.
- A team player mindset with a willingness to pitch in and adapt to changing priorities.

**Benefits**
- An award-winning company culture that encourages innovation, creativity and growth
- Flexible working arrangements
- Work within a diverse team, making positive & meaningful contributions
- End of year events, loyalty leave and much, much more
- Continuous development through our mixed learning approach
- Giving back opportunities

  • Executive Officer

    4 days ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Account Executive

    3 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per year

    About Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...

  • Digital Marketing Executive

    2 weeks ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Executive Assistant

    5 days ago

    Melbourne, Australia Sharp & Carter Full time

    Support the Head of People & Culture and CFO of a thriving organisation! - CBD location | Hybrid working arrangement - Competitive salary & great perks | Diverse & exciting role **About the role**: Supporting the Head of People & Culture and the CFO, the Executive Assistant will be responsible for providing comprehensive administrative support within a fast...

  • Senior Sales Executive

    2 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $120,000 - $180,000 per year

    Company Overview:This privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges.Backed by...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    5 days ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Save the Children Australia Full time

    **The Organisation** We believe good evidence and effective implementation have the power to solve our most pressing social problems. We are passionate about using our expertise to work with policy makers, practitioners and organisational leaders and funders to effectively use evidence to change lives for the better. We are an independent, not-for-profit...

  • Executive Assistant

    54 minutes ago

    Melbourne, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $72,002 - $78,386 - Information and Communications Technology - Melbourne - VIC - Join a growing team that is leading the transformation of DCCEEW ICT - Flexibility to provide work life balance - Development opportunities and a dynamic environment **Who we are** The ICT Operational Services and Infrastructure Branch is responsible for the delivery...