Finance & Administration Assistant

The Centre for Animal Referral and Emergency (CARE) - a large 24hr veterinary hospital located in inner Melbourne - is recruiting for a motivated and conscientious _Finance & Administration Assistant_ on a permanent part-time basis (15 hours per week).

**The Opportunity**

Open 7 days a week, CARE is staffed by an outstanding team of veterinarians and nurses who are passionate about their work, and who take pride in delivering high levels of service and patient care.

Working closely with our friendly and supportive Finance Officer, and reporting to the General Manager, the _Finance & Administration Assistant_ performs a number of important functions within the hospital. Responsibilities would include (but aren’t limited to):

- Accounts payable functions, including processing supplier invoices, entering and reconciling expenses, reconciling charges within the practice management software (PMS), and issuing remittance advices.
- Payroll support duties to the Finance Officer, learning the end-to-end payroll process, and running payroll independently as required from time to time.
- Processing client payments in the PMS, daily balancing / reconciling, and resolving / escalating any adjustments, refunds, errors as appropriate.
- Stock management functions, reordering various supplies for the office and clinic as directed.
- Basic office housekeeping, restocking office supplies, keeping common areas clean and tidy.
- Clerical duties including banking, post office, filing, data collection and entry, meeting room and event setup / packup, etc.
- Ad-hoc tasks as delegated from the Finance Officer, General Manager, and (with approval) senior managers from time to time.

**About You**

You’re a bookkeeper/accountant (or aspiring to be), perhaps with a small or medium business background. A qualification in a relevant field would be advantageous, as would a familiarity with MYOB. Prior experience in the veterinary industry is not necessary, although we’d expect you have a love of all animals - great and small

Perhaps you’re a TAFE or university student enrolled in a related business field and looking for some relevant experience while you study. Perhaps you’re interested in returning to the workplace after taking parental leave or a sabbatical, and you’re looking for hours that enable you to do school drop-offs and pickups. CARE is committed to creating an engaging, flexible role that is professionally rewarding and allows you to maintain your work/life (or your work/study) balance.

As we’re a large, diverse clinic of around 30 doctors and 30 nurses/support staff, you’ll be unruffled by the “organised chaos” of a busy animal hospital. The job requires a degree of autonomy, so you’ll need to be trustworthy, confident in your ability to learn and execute the duties of the role, have a good sense of judgment, and capable of working independently.

Experience with Microsoft Office (Outlook, Excel, Word) is essential, and you’ll require good written/verbal communication skills to succeed. A familiarity with MYOB would be highly advantageous. Knowledge with our various veterinary and payroll IT products is not mandatory; we can teach you

**How to Apply**

Applications should be directed via Indeed. Applications should include a cover letter outlining your suitability for the position and current CV (including contact details for references).

CARE is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, gender, sexual orientation, or age.

Please note, successful applicants may be required to submit to a police record check prior to employment.

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $26.00 - $30.00 per hour

Schedule:

- Flexible hours

COVID-19 considerations:
Up-to-date COVID vaccinations are required as a condition of employment.

Ability to commute/relocate:

- Collingwood, VIC 3066: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Finance & Admin: 2 years (preferred)

Work Authorisation:

- Australia (preferred)