Finance & Administration Assistant

10 hours ago


Collingwood, Australia Centre for Animal Referral & Emergency (CARE) Full time

The Centre for Animal Referral and Emergency (CARE) - a large 24hr veterinary hospital located in inner Melbourne - is recruiting for a motivated and conscientious _Finance & Administration Assistant_ on a permanent part-time basis (15 hours per week).

**The Opportunity**

Open 7 days a week, CARE is staffed by an outstanding team of veterinarians and nurses who are passionate about their work, and who take pride in delivering high levels of service and patient care.

Working closely with our friendly and supportive Finance Officer, and reporting to the General Manager, the _Finance & Administration Assistant_ performs a number of important functions within the hospital. Responsibilities would include (but aren’t limited to):

- Accounts payable functions, including processing supplier invoices, entering and reconciling expenses, reconciling charges within the practice management software (PMS), and issuing remittance advices.
- Payroll support duties to the Finance Officer, learning the end-to-end payroll process, and running payroll independently as required from time to time.
- Processing client payments in the PMS, daily balancing / reconciling, and resolving / escalating any adjustments, refunds, errors as appropriate.
- Stock management functions, reordering various supplies for the office and clinic as directed.
- Basic office housekeeping, restocking office supplies, keeping common areas clean and tidy.
- Clerical duties including banking, post office, filing, data collection and entry, meeting room and event setup / packup, etc.
- Ad-hoc tasks as delegated from the Finance Officer, General Manager, and (with approval) senior managers from time to time.

**About You**

You’re a bookkeeper/accountant (or aspiring to be), perhaps with a small or medium business background. A qualification in a relevant field would be advantageous, as would a familiarity with MYOB. Prior experience in the veterinary industry is not necessary, although we’d expect you have a love of all animals - great and small

Perhaps you’re a TAFE or university student enrolled in a related business field and looking for some relevant experience while you study. Perhaps you’re interested in returning to the workplace after taking parental leave or a sabbatical, and you’re looking for hours that enable you to do school drop-offs and pickups. CARE is committed to creating an engaging, flexible role that is professionally rewarding and allows you to maintain your work/life (or your work/study) balance.

As we’re a large, diverse clinic of around 30 doctors and 30 nurses/support staff, you’ll be unruffled by the “organised chaos” of a busy animal hospital. The job requires a degree of autonomy, so you’ll need to be trustworthy, confident in your ability to learn and execute the duties of the role, have a good sense of judgment, and capable of working independently.

Experience with Microsoft Office (Outlook, Excel, Word) is essential, and you’ll require good written/verbal communication skills to succeed. A familiarity with MYOB would be highly advantageous. Knowledge with our various veterinary and payroll IT products is not mandatory; we can teach you

**How to Apply**

Applications should be directed via Indeed. Applications should include a cover letter outlining your suitability for the position and current CV (including contact details for references).

CARE is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, gender, sexual orientation, or age.

Please note, successful applicants may be required to submit to a police record check prior to employment.

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $26.00 - $30.00 per hour

Schedule:

- Flexible hours

COVID-19 considerations:
Up-to-date COVID vaccinations are required as a condition of employment.

Ability to commute/relocate:

- Collingwood, VIC 3066: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Finance & Admin: 2 years (preferred)

Work Authorisation:

- Australia (preferred)



  • Collingwood, Australia Allpress Espresso Full time

    **About us** At Allpress we are espresso specialists, roasting and serving beautiful coffee in Australia, New Zealand, the UK, Japan and Singapore. We’re a team of dedicated people who believe in flavour first and care deeply about our customers. **About the role** We’re looking for a Commercial Finance Business Partner to join our Melbourne team on a...


  • Collingwood, Australia Sharp & Carter Full time

    Build a finance team structure that matches business growth - Support Divisional GMs with strategic planning and business cases - Inner northern suburbs | On-site car park | Work from home flexibility **Organisational Profile | Inner Northern Suburbs** Sharp & Carter is partnering with a growing consulting SME that specialises in improving energy efficiency...


  • Collingwood VIC, Australia Anglicare Victoria Full time $68,730 per year

    Part time|3 days per week|permanent positionJoin an incredible team and bring your whole self to work everydayLocated at our Collingwood Office, short walk to Collingwood train StationAbout Us:Want to challenge yourself and grow the best career you can? Make a move to Anglicare Victoria. At Anglicare Victoria, you'll be supported every step of the way. How...


  • Collingwood Park, Australia Shadforth Full time

    Varied Role | Undertake a range of administrative functions - Flexible working hours across 5 days - Shadlife Programs | Regular Wellness + Awareness Initiatives This is a great role for an experienced **Administration Assistant** looking to work in a varied role where you can display your organisational skills. You’ll support the site team and undertake...

  • Retail Assistant

    2 weeks ago


    Collingwood, Australia Cash Converters Full time

    Cash Converters is Australia’s largest second-hand retailer with affordable personal finance solutions, giving our customers the freedom of choice. **We are** - Real people who are passionate and proud - Caring and respectful - Tenacious problem solvers We are currently looking for a Retail Assistant to join us at our Collingwood Store in a Full-Time...


  • Collingwood Park, Queensland, Australia Allpress Espresso Full time $90,000 - $120,000 per year

    About usAt Allpress we are espresso specialists, roasting and serving beautiful coffee in Australia, New Zealand, the UK, Japan and Singapore. We're a team of dedicated people who believe in flavour first and care deeply about our customers.About the roleWe're looking for a Commercial Finance Business Partner to join our Melbourne team on a 12-month...

  • Office Assistant

    1 week ago


    Collingwood, Australia Aurora Energy Research Full time

    **About the position** You must have excellent organisational skills, be a confident communicator, capable of dealing with people at all levels and always maintain confidentiality and professionalism within the workplace. Reliability and adaptability are vital for this role, together with the ability to work to independently and be flexible to changing...

  • Administration Officer

    11 hours ago


    Collingwood, Australia Accountancy Options Full time

    Leading, forward thinking team and organisation offering a hybrid setup - Support a team of leading professionals in a dynamic environment - Seeking an analytical, customer focused, strong communicator! **THE OVERVIEW** Are you a confident, adaptable and methodical Senior Administrator who is keen to provide internal and external project support? If you...

  • Dental Assistant

    4 days ago


    Collingwood, Australia prosmiles dental Full time

    **You are a caring & people friendly person-.then this exciting opportunity is for you to expand your career.** **About Us** Our modern family oriented practice in Collingwood consists of highly motivated team who strive to achieve great patient care. We are a small team and believe in creating a fun and friendly working environment to help us deliver...


  • Collingwood, Victoria, Australia Bank Australia Full time $45,000 - $60,000 per year

    Through the merger of Bank Australia and Qudos Bank we're creating a better, stronger and more resilient bank for our customers and employees. As one company with two trusted brands, we're building on the strong foundations of our history and shared values as we bring together the best of both banks.We currently have a 12-month entry-level traineeship...