Library Acquisitions Officer

4 days ago

Melbourne, Australia City of Monash Full time

**Job no**: 495485
**Categories**: Community Services & Development, Government and Defence
Library Acquisitions Officer (part-time)
Salary Band 3 from $64,487 (pro rata) + Superannuation
Library Technical Services (above Oakleigh Library)
Applications close 8 June 2025
The City of Monash is a dynamic organisation committed to providing excellence in service delivery. Located in the eastern region, Monash is a cosmopolitan and culturally diverse city close to the demographic centre of Melbourne.
About the Position
This position is responsible for the provision of high-quality acquisitions processing services within the library service, including using online bibliographic tools and resources. The incumbent will work within library policies and procedures to provide timely and accurate acquisition services as well as supporting branch operations.
**The role is 45.6 hours per fortnight worked as follows**: Monday 9-5.06pm; Wednesday 9-5.06pm; Friday 9-5.06pm (with a 30 mins lunch break).
**The main responsibilities of the Acquisitions Officer include**:
Receive deliveries of new library materials to ensure correct items are supplied as well as ensuring correct quantity whilst undertaking quality checks for damaged items.
Update and maintain invoice, order and delivery records
Adhere to local metadata requirements and modify records when necessary
Return incorrect materials to supplier and ensure item replacement or credit processing
Accession library materials, including magazines/periodicals, appropriately and according to procedure onto the Library Management System (LMS)
Check outstanding, cancelled and undelivered orders with suppliers and report any unresolved issues to Collections Team Leader
Update the orders and cataloguing records on LMS, including tracking serials for follow claims and renewal purposes
Provide basic cataloguing and end-processing support to Collections Team Leader as directed
Liaise with Collections Team Leader and/or relevant library staff to assist with ordering annual publications, source new titles, and manage subscriptions for periodicals
Skill and Experience
Ability to accurately update and accession records using the Library Management System (LMS)
Ability to follow processes regarding delivery of notices
Ability to accurately interpret invoices and delivery records
Excellent customer service skills
Ability to manage own time, set priorities and organise tasks
**Requirements**:
A minimum of Year 12 education
Employee Working with Children’s Check
Satisfactory National Police Check
Other pre-employment checks may be required depending on the role requirements

**Benefits**:
As a City of Monash employee, your personal and professional development is a key focus for us. You will have access to:
Supportive and experienced leaders that care for your development and wellbeing
Vibrant health and well-being programs
Employee Assistance Program for you and your family
Flexible working arrangements
Training and development opportunities
Discounted gym memberships at our Active Monash Recreation Centres
Applications (addressing the key selection criteria) close 8 June 2025 at 11.55pm
Monash Council is committed to be a flexible, safe, equal and inclusive workplace where we embrace and support diversity.
We are also committed to being a Child Safe organisation and have zero tolerance to child abuse.

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