Executive Assistant to Coo

You've been looking for an EA role in the mining sector
- You know how to take the pressure down
- Your superpower is organisation

**THE WHO, THE WHAT AND THE WHERE**

We are thrilled to be representing our client who are in a growth period like we have never seen. This is not an overnight success either, the business has been quietly working hard for over a decade to get here. Join the ride as this business continues to transform to become a major player in the mining game. There is a brand-new Exec team who are ready to take it to the next level. They are experienced mining professionals who are well respected in the industry for their knowledge and approach to business. On top of this, they are also just wonderful people And, you will be well looked after.

We are looking for a career EA who wants to get involved with the project and hit the ground running. The office is on the outskirts of the CBD, with easily accessible public transport and parking.

You’ll be supporting Chief Operations Officer with a dash of support for the Project Director as well. Both very technically minded with more than a lot on their plates. Neither have had the luxury of an EA before, so you will need to subtly introduce better ways of doing things and use your organisation super skills to free up time so they can focus on the big stuff.

**WHAT’S INVOLVED?**

It’s a brand new role in a fast-paced environment, created because there is a clear need for some organisation and direction for these very busy Executives. Both guys are at the top of their game, across all areas of the business and really need an EA powerhouse to whip that messy calendar full of duplicate meetings and unclear appointments into a streamline, concise plan for the day/week/month/year. The other important role here is being the conduit between the two Executives, who are a pigeon pair, but work differently in their own ways. One will rely on you heavier than the other, but your main responsibilities will look something like this:

- Forward planning, there are big deadlines, you’ll need to ensure time to review and create the space so there is plenty of time to check in and adjust/discuss if needed
- Diary and inbox management - permits, reminders, site visits, board and committee meetings, presentations
- Gatekeeping to an extent - filtering out what is pressing and what is not, implementing some boundaries, advocate for their time, there will be some push back
- General admin duties - printing forms, preparing for board meetings, etc.
- Liaising with clients
- Giving the office a bit of TLC, grabbing lunches and coffees when required
- Speed up any processes you can, delegate, get things moving
- Pre-empt the next steps, read the play, be ahead of the game
- Just make life easier for them really

**DO YOU HAVE WHAT IT TAKES?**

It’s important that you know how to manage up, respectfully. And that you have the patience and tolerance to understand this is a new role and will take a few months to navigate the process, build the trust and progress, you’re in it together.

Here’s what else we are looking for:

- At least 5 years’ experience as an Executive Assistant, ideally in the mining sector
- Someone who can think on their feet and knows what is needed without being directed
- Strong Microsoft Office Suite skills
- Flexibility, no clock watchers please
- A knack for organising and prioritising
- Great initiative
- Calm under pressure and the ability to cope with minor/mega chaos
- Sky high attention to detail
- The ability to build solid relationships

**READY TO SHOW US YOUR STUFF?**

**To get yourself to the top of the pile, include a cover letter addressed to Amy Morgan.**

Our preferred resume format is MS Word.

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