Office Manager

Office Manager

Posted by Wahroonga Pre School on 28 Jan 2025

**Organisation**

Wahroonga Pre School

**For Provider**

Wahroonga Pre School

**Closing date**

05.02.2025

**Primary role**

Administrator

**Position type**

Part-time

**Location**

Greensborough

**State**

VIC

**About the Centre/Service**

Wahroonga Pre-School is known as St Helena’s hidden gem. It is an inclusive not-for-profit sessional kinder providing quality 3 and 4 year old kindergarten programs. It is set in natural surrounds next to Anthony Beale Reserve in Greensborough. The kindergarten is full of character and life with a large outdoor area that the children love to explore. Our program is play based and utilises a combination of both indoor and outdoor based programs with a focus on supporting and extending the children's interests, confidence, curiosity and enthusiasm for learning. We are committed to providing a child safe environment and all staff must demonstrate their ongoing responsibility to ensuring child safety. Wahroonga Pre-School was last assessed in 2022 as 'Exceeding in all 7 Quality Areas'. The preschool prides itself on providing a high quality standard of education and care and actively seek opportunities for continual improvement. For more information about Wahroonga Pre-School and our philosophy, please refer to our website wahroonga.kindergarten.vic.gov.au

**Work Days of the Role**

Tuesday and other day(s) to be negotiated

**Hours of Work of the Role**

8

**Description**
- We are seeking a self-motivated, highly organised and team orientated Office Manager to support our friendly and fun team of Kinder Teachers and Educators at Wahroonga Pre School in Greensborough. To be successful in this position you will be able to work collaboratively within a small team of early childhood professionals and with a team of highly engaged parent committee members, prioritise tasks, have strong organisational and administrative skills, have excellent written and verbal communication skills and be able to build relationships with our current and new children and families. Previous experience in an Office Manager / Administration role is highly desired and experience working in a kinder or an early childhood setting would be a bonus As our Office Manager, you will work closely with and support our Kinder Teacher, Educators and Committee Members to assist with the administration of the kinder. The role includes but is not limited to the following:

- Act as the general liaison between staff and committee including attendance to committee meetings and the AGM.
- Produce general communications to families in collaboration with Teachers, Educators and Committee.
- Facilitate the enrolment process including organising tours with new families, support families with the enrolment process, maintain enrolment details and update forms and systems as required, provide families with enrolment information packs, and ensure Teachers and Educators have relevant enrolment information.
- Administer the Extended Care Program including managing enrolments and invoicing.
- Manage data entry into the Kinder Information Management System (KIMS) including annual confirmations, school readiness funding, coordinating school readiness writing plan and ensure Wahroonga’s funding obligations are met.
- Assist with the coordination of staff and pre school led events including incursions, excursions, and celebrations throughout the year.
- Assist with purchasing equipment and resources.
- Monitor communications from governing bodies and raise updates or changes including ensuring policies are current.
- Support the Quality Improvement Plan, Child Safe Plan and other relevant plans as appropriate.
- Ensure procedures are followed by staff in accordance with Wahroonga’s policies and procedures.

**Qualifications**

Previous experience in an Office Manager / Administration role is a highly desired and experience working in a kinder or an early childhood setting would be a bonus

**Requirements**:
WWCC

**Industrial Agreement/Award**

Children’s Services Award 2010