Accounts Payable Officer Position Description

**_POSITION NUMBER DATE ADOPTED: APPROVED BY: LAST REVIEWED: _**
9042 29/8/2017 General Manager August 2017

**Position Description
**A. POSITION PROFILE**

**Position**:
**Accounts Payable Officer**

(12-month contract)

**Position Occupant**:

- Vacant _

**Position Evaluation**:

- Award: Band 1 Level 4 _
- Salary System Grade: 9_

**Department**:

- Corporate Services _

**Section/Group**:

- Finance _

**Conditions of Employment**:

- Local Government (State) Award _
- Contract Full Time - 12 months _

**Location**:
Cootamundra Gundagai

**Direct Supervisor**:

- Manager Finance _

**Additional Benefits**:

- Nine Day Fortnight _

**Number of Staff Supervised by this position**:

- Nil_

**B. STATEMENT OF FUNCTION**

This role administers the efficient and effective payment of accounts and provides support to ensure Council’s
creditor’s system records are up to date and accurate.

**C. KEY RESPONSIBILITIES**

1. Ensure the accounts payable function of Council is carried out in accordance with established
procedures, policies and legislative requirements.

2. Ensure the accounts payable database is maintained and all creditor information is recorded accurately.
3. Ensure that efficient systems are in place so that all payments are made in a timely manner.
4. Ensure all purchasing documentation is complete and correct before invoices are processed for

payment.
5. Ensure that all administrative tasks are completed accurately and in a professional and timely manner.

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**C(ii). AWARD SKILL DESCRIPTORS
**Operational Band 1, Level 4
**Authority and accountability**:Responsible for supervising staff in operational duties
Responsible for quality of work function.

**Judgement and problem solving**:Option on how to approach tasks requires interpretation of
problems and may involve precise judgement in operational areas.

**Specialist knowledge and skills**:The number of work areas in which the position operates makes
the work complicated and a variety of skills are required in its completion. Position may require
competence in operation of complex machinery.

**Management skills**:Supervisory skills in the communication of instructions, training and the
checking of work may be required.

**Interpersonal skills**:Skills are required to convince and explain specific points of view or
information to others and to reconcile differences between parties.

**Qualifications and Experience**:Experience to adapt procedures to suit situations and a thorough
knowledge of the most complex operational work procedures to achieve work objectives.

**D. DUTIES**

**Accounts Payable**

1. Process creditor payments with accuracy and timeliness and in accordance with Council’s policies and
procedures and any related legislative requirements.

2. Collate all accounts payable records, and process invoice payments once all documentation has been
checked and matched and is appropriately authorised.

3. Work with the Procurement Officer to administer contract payments for supply managed contracts
to ensure that payments are made in accordance with contract schedules and statutory regulations.

4. Perform regular reviews of creditor system information, ensuring all system information is accurate
and current.

5. Prepare a monthly reconciliation of the accounts payable ledger and identify and correct
discrepancies.

6. Prepare annual reconciliations for all accounts payable ledgers for the purpose of supporting the
Council’s end of financial year reporting and audit requirements.

7. Check that all GST on payments is processed in accordance with legislative requirements.

8. Liaise with Council’s suppliers to gather information and to answer enquiries about creditor accounts
and payments.

9. Liaise with Council staff to ensure that all invoices are correctly authorised and submitted for
payment.

10. Reconcile and input credit card statements.

11. Prepare Recipient Created Tax Invoices for gravel royalties.

12. Coordinate the implementation of all procedures associated with the Accounts Payments System.

13. Plan, implement and review the continuous improvement of service, performance and procedures
within the Accounts Payable system.

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14. Provide training and administrative support to internal customers to support the Accounts Payable
system.

15. Provide administrative support to the procurement officer to assist with the administration of the
purchase order system.

16. Process and pay vehicle registration, including completion of registration documentation and
coordination of vehicle inspections.

17. Administration of RMS E-tag account including allocation of e-tags to vehicles and cost allocation of
e-tag expense.

18. Maintain plant system, allocating plant numbers for purchase of new plant items and plant system
updates for plant sales.

19. Keep up to date with relevant changes to GST legislation and regulations.

20. Assist the Manager of Finance with the production of vario