Legal Administration Officers

APS Level 4 | APS Level 5
- Canberra, ACT
- $75,996 - $81,274 | $83,908 - $89,706

**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

**The Role**
Are you a legal administration officer who is highly organised and detail focused, with great interpersonal skills and a ‘can do’ attitude? Do you want to work with friendly colleagues in a collaborative and supportive environment? If so, then we would love to hear from you.

We are looking to fill up to 2 positions in our Legal Practice Management Team. The Legal Practice Management team in the Corporate, Early Childhood and Youth Legal Branch provides high quality legal advice and services on a variety of matters as well as administrative support to the department’s two legal branches. The team is responsible for legal coordination and reporting activities, budget management, procurement and staff movement functions and managing and maintaining divisional resources and databases. The legal administration officer will work closely with the Practice Director to coordinate these functions and run our high performing legal practice.

**Duties and Responsibilities**

Responsibilities of the **APS 4 Legal Administration Officer** may include:

- Supporting the Practice Director and Senior Executive Lawyers in managing the department’s legal practice.
- General administrative support functions, such as printing, preparing binders, ordering stationery, organising meetings, preparing agendas and monitoring shared mailboxes.
- Assisting with recruitment and onboarding processes as required.
- Processing of invoices and assistance with financial reporting.
- Assistance with financial and procurement functions.
- Administrative support for litigation and legislation coordination functions.
- Assistance with updating divisional resources and databases.
- Providing support for the Continuing Professional Development Program and other training.

Responsibilities of the
**APS 5 Legal Administration Officer **may include:

- Supporting the Practice Director and Senior Executive Lawyers in managing the department’s legal practice.
- General administrative support functions, such as printing, preparing binders, ordering stationery, organising meetings, preparing agendas and monitoring shared mailboxes.
- Managing recruitment rounds and providing on-boarding support for new staff.
- Processing of invoices and assistance with financial reporting.
- Providing finance, procurement, and contract management support.
- Administrative support for litigation and legislation coordination functions.
- Managing and maintaining divisional resources and databases.
- Managing the Continuing Professional Development Program roster and practicing certificates renewal process.

**How to Apply**
- Provide a summary (**no more than 500 words**) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

**Baseline** security clearance.

Please refer to the
**Job Information Pack** for more information about the role.

Job Information Pack (APS 5) Opens in new window

Job Information Pack (APS 4) Opens in new window