Finance Administration Assistant

**Introduction**:
Join Us and Make a Difference to the Community

As one of the largest employers in the Hunter region, the Diocese employs more than 4,500 staff. The Diocese of Maitland-Newcastle serves the Hunter and Manning regions, through its agencies of Catholic Schools, CatholicCare, St Nicholas Early Education, parishes, pastoral groups, and others.

**Description**:
The Opportunity

The Finance Department are seeking a Finance Team Assistant to join their Team. This is a Permanent Full-Time position and you will be based at our Newcastle West Office.

About the Role

The purpose of this position is to provide high level administrative assistance and clerical support to the Head of Finance and broader Finance Shared Services team to support the delivery of the Finance team’s key deliverables, responsibilities, and achievement of operational objectives across diocesan agencies.

**Key Tasks**:

- Provide administrative assistance and support to the Head of Finance & Finance Team
- Coordination of meeting requests, agenda preparation, attending meetings and recording minutes & actions
- Reception Support
- answering calls and greeting people, distribution of incoming mail
- Administer accounts, invoices, credit card reconciliations and provide correct budget cost items for all expenses
- Build effective working relationships with stakeholders, both internally and externally

**Skills and Experiences**:
Experience/ Criteria
- Minimum 2 years’ experience in a similar role with a demonstrated ability to perform a wide range of administration tasks accurately, proficiently and in a timely manner.
- Demonstrated strong communication, interpersonal and organisational skills to meet deadlines, multitask and work through competing priorities in a fast-paced environment.
- Experience in organizing and administering meetings with a high level of confidentiality when working with various key personnel and information.
- Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment.
- Demonstrated problem solving skills with a high attention to detail when presenting data and report preparation
- Demonstrated knowledge and skills across MS Office Suite (Outlook, Word, Excel, and PowerPoint)

**Qualifications**:

- Certificate III/IV in Business Administration or equivalent experience in a fast-paced corporate environment
- Current Working With Children Check (WWCC)
- Current Class C Driver’s Licence

Benefits of Working With Us
- Directly contribute to improving the lives of many in the community;
- Receive an attractive salary with salary packaging available;
- Receive up to 3 additional days paid leave, between the Christmas and New Year period annually;
- Paid parental leave;
- Flexible working arrangements;
- Staff Birthdays & Anniversary Recognition;
- Ongoing training and development opportunities;
- A great friendly environment of dedicated and passionate co-workers;
- Discounted gym membership through Fitness Passport;
To Apply

Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

- Why you want this role and how it aligns with your career goals.
- Your qualifications and experience in a similar position.

Additional information

The Catholic Diocese of Maitland-Newcastle is a child safe organisation, committed to the protection of children and has zero-tolerance of any abuse of children. All employees are required to undergo a National Police Check, retain a valid Working with Children Check where necessary and comply with our Child Safeguarding Policy and Code of Conduct.

Positions identified as child related employment at the Catholic Diocese of Maitland-Newcastle must have a valid Working With Children Check. For more information, please visit the NSW Office of Children’s Guardian.

This position has been determined as child related and a current Working With Children Check for paid employment is required. Applicants must be able to demonstrate an understanding of appropriate behaviours when engaging with children.