Legal Administrative Assistant

Brisbane - Dispute Resolution & Litigation - Legal Administration - Full time **The role** With no two days the same, the tasks you will be responsible for are: - Billing & Matter Administration: Overseeing monthly billing processes, scanning and processing receipts as well as the opening and closing of matters. - Matter Management: Coordinating the team’s workload to ensure deadlines are met and tasks are completed on time. - Time Entries & Expense Reconciliation: Handling time entries, reconciling expenses, processing third-party invoices, and providing regular reporting. - Internal Accounts Communication: Collaborating with internal accounts teams to manage trust allocations, trust-to-office payments, and addressing bill reversals or credit notes. - Cost Consultant Support: Compiling invoices and spreadsheets for cost consultants to facilitate accurate and timely reporting. - Document Preparation: Drafting letters, contracts, and general correspondence with attention to detail. - Administrative Duties: Providing general administrative support, including document management, travel arrangements, processing of credit card transactions and filing (both hard and soft copy). **About you** To succeed in this role, you will ideally have: - Experience in providing admin support within a commercial disputes and litigation team. - Finance experience with end of month billing, funds manager accounts and financial matter management from an admin perspective. - Excellent communication and interpersonal abilities. - A proactive and collaborative approach to work. - Exceptional time management skills and the ability to manage priorities. - Demonstrated ability to work with legal staff and clients. - Strong initiative and problem-solving ability. - Excellent verbal and written communication skills and a commitment to excellence in customer service. - A team player who loves to bring their positive personality to the office **Our Team** Our high performing, collegiate Dispute Resolution and Litigation team in Brisbane is looking for a driven individual with commercial litigation experience to play a senior role in our team. This practice group has been described in The Legal 500 Asia as "A top performer in the corporate and commercial litigation space" with supervising Partners for this role being recognised in _Best Lawyers in Australia, 2025 edition_. Our reputation and growth in this area has been built on our proven ability to resolve large-scale, complex commercial litigation disputes, whether via court judgment or otherwise. **About Us** Piper Alderman is a premier commercial law firm with offices in Sydney, Brisbane, Adelaide, Perth and Melbourne. We work with clients across Australia and internationally to achieve practical commercial outcomes, innovation in service delivery and deep engagement across multiple industries. Piper Alderman prides itself on being a collaborative law firm where high achieving ambitious team members can succeed in achieving their career goals whilst performing challenging and rewarding tasks. At Piper Alderman we promote a culture of excellence, collaboration and teamwork. We recognise and support individuals and invest in their continued professional development. **Our Perks** We have a variety of employee benefits aimed at supporting our people including, but not limited to: - Learning and development opportunities to support career growth including generous study support options. - An attractive Parental Leave policy offering up to 26 weeks paid leave. - Automatic acceptance into the group Salary Continuance insurance plan - Purchased annual leave options. - Employee-led Diversity & Inclusion and Reconciliation Committees and the opportunity to participate in pro-bono work. Piper Alderman is committed to creating a diverse and inclusive workplace. We aim to attract and retain the best people and provide an environment where those people can be their authentic selves. We value diversity of thought and experience and aim to ensure all our people are valued and respected.