Sales Administrator

Opportunity to grow and develop
- Ideal location - access to shops and public transport
- Great culture with a collaborative work environment

For 80 years, the Kay & Burton brand has been synonymous with premium properties in Australia. Its record of excellence in marketing fine homes and discreet personal service has created an enviable sphere of influence in the Australian real estate industry. Today, Kay & Burton - which has grown to over 140 employees across multiple offices - is attracting worldwide interest. With an unparalleled dedication to service, Kay & Burton is committed to ensuring the best possible result for every client and every property entrusted to its care.

**_ Are you passionate about the Real Estate Industry and a customer service professional?_**

We are seeking a dynamic individual willing to invest time and effort in the Kay & Burton brand of professionalism, service and discretion and in building and maintaining strong relationships. In this role you will work independently as well as in a team environment in a professional, efficient and diplomatic manner to manage all aspects of reception and administration tasks to assist the Sales, Property Management & Operations team.

**Key responsibilities for **Sales Administration**
- Providing ongoing sales support to all sales employees through assisting with sales related activities
- Enter property details accurately into CRM
- Place orders for property marketing and book ad spaces.
- Conduct PDOL / APM searches as required
- Coordinate correspondence to solicitors in relation to contract processing and sold files
- Preparation, activation and processing of all new listing files
- Organisation of upcoming property settlements
- Manage Advertising accounts and reconcile invoices
- Prepare Open Packs/Auction Bags
- Manage internet property listings & build artwork for all boards, brochures and print media.
- Upload open for inspections and cross checking with appropriate websites to ensure accuracy
- Weekly Sales meeting minutes/updating internal staff stock list
- Compile sales statistics and produce reports
- Prepare advertising schedules, files and authorities
- Complete the daily mail run and maintain adequate stocks of stationery, Australia Post supplies, REIV
- Reporting of weekly sales
- Project work as required
- Market research
- File audit
- Soft copy file management
- Reception duties - Manage incoming calls, boardroom bookings, kitchen maintenance/organisation (Some offices you may sit on reception). Relief reception required.
- Other administrative duties as required
- Experience with Zenu software advantageous

**About you**:
You are a customer focused individual with excellent communication and people skills. You will be able to recognise and respond to competing priorities in order to create an effective and efficient office environment.

**To be successful in this role you will possess**:

- Minimum 2 years' experience in an administration / support / receptionist role within Real Estate
- You will be happy to be the "Face" of Kay and Burton and be seated on reception (depending on office location)
- Proficient in Microsoft Office suite specifically Excel and Word
- Ability to work well independently and as part of team and demonstrate initiative
- Exceptional relationship and communication skills
- High level of attention to detail, customer service focus, personable demeanour
- Experience in Real Estate Industry (highly regarded)

Kay & Burton has much to be proud of - but nothing more so than its people. If you feel you have what it takes to step into this role and become an integral part of our South Yarra team, please express your interest.

Only short-listed applicants will be contacted.
- No recruitment agencies please