Executive Assistant

1 week ago

Melbourne, Australia SW Accountants & Advisors Full time

**About SW Accountants & Advisors**

SW Accountants & Advisors (SW) is Australias best kept accounting secret. We are a leading advisory and accounting firm with a 90-year history in Australia. Operating in Melbourne, Sydney, Brisbane, and Perth, we have over 45 Partners and 400 staff and nationally. SW provide a full range of audit, business advisory, corporate finance, tax, private clients, and wealth management solutions. We are proud to be ranked as the 22nd largest firm by revenue in the 2024 AFR Top 100 Accounting Firms and the 10th largest national practice in Australia.

Own it, Love your work, Share the load, Embrace the ride, Open doors. Our values are at the very heart of our firm and guide the way we interact within our firms teams, with our clients, and the way we interact and engage with you.

**About the role**

This is an exciting opportunity to join our Assurance and Advisory division, renowned for its excellence in external audit, internal audit, and IT advisory services. You will be an integral member of our External Audit team, providing exceptional executive administration support to the divisional head and 6 other approachable and genuine partners. Our culture is key, so you will bring a positive, can-do attitude and enjoy working with others.

**Key responsibilities**
- Act as key contact for a few partners
- Diary management
- Organise travel and accommodation
- Coordinate client lunches, divisional lunches, and internal business events
- Liaise with clients and stakeholders
- Review, format and edit complex documents
- Analyse and settle monthly credit card statement expenses
- Attend meetings, distribute agendas, take minutes, and track action items
- Set up new clients in the system
- Manage contacts in AX, Outlook, and The Boss
- Scan and distribute mail
- Provide support with stationary orders and office maintenance requests
- Coordinate new starter requirements for all new employees
- Assist with miscellaneous administrative duties as required

**Skills and experience**
- Prior experience in a similar role within professional services
- Strong organisational and time management skills
- Ability to work autonomously and collaboratively
- Confident communication and writing skills with strong attention to detail
- Ability to work under pressure and to meet deadlines
- Strong client focus and understanding of client needs
- Excellent interpersonal skills and ability to deal effectively with a diverse range of stakeholders
- Ability to think quickly on your feet
- Willingness to learn new skills
- Well-developed administration skills including computer literacy and minute taking

**Best kept secrets of SW**
- Progressive firm, with excellent career opportunities
- Flexible working environment
- 2 additional AL days per year
- 18 weeks paid parental leave for primary carers and 3 weeks for non-primary
- Paid volunteer leave
- Refer to client and refer a friend bonus scheme
- Employee Assistance Program and Wellness perks
- $1000 towards home office setup
- Social Club
- Tailored Learning and Development Program
- Paid Course/study leave
- 1 paid professional membership per year
- Weekly lunch provided

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