Current jobs related to Executive Assistant - Melbourne - Mutual Trust

  • Account Executive

    2 weeks ago

    Melbourne, Victoria, Australia Austcorp Executive Full time

    Largest global IT business in their field- Work with some of the best companies in Australia- Career progression & Self Development opportunitiesThe Company:This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading the...

  • Account Executive

    2 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location:- Melbourne- Job Type:- Permanent- Salary:- N/A- Contact:- Adam White**About the company**A technology company established in 2014 in Melbourne, Australia, emerged from the collective vision of a group of engineers and individuals with prior retail experience. Their shared conviction was that harnessing data-driven strategies could revolutionise the...

  • Chief Executive Officer

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive OfficerCultivating CommunityNot-For-Profit Social EnterpriseImpact Food Systems, Community Gardens and Employment PathwaysAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways.Its purpose is to create equitable access to...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Bt Talent Full time

    Support small executive leadership team.- Work for industry experts and be part of a passionate engaging business.- Opportunity to progress within the property sector if desired.**Summary**This medium-sized global property company is experiencing excellent growth and success across Australia. In light of this growth, a newly created Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team! - CBD location | Flexible working arrangements - Dynamic & inclusive team culture | Excellent benefits **Executive Assistant to three Executives within the Commercial team. The global company that’s already part of your life!** If you’re an experienced Executive Assistant, this is a...

  • Executive Assistant

    2 days ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team- CBD location | Flexible working arrangements- Dynamic & inclusive team culture | Excellent benefits**Executive Assistant to three Executives within the Commercial team. The global company that's already part of your life**If you're an experienced Executive Assistant, this is a once in a...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Troocoo Pty Ltd Full time

    Support C suite level executive- 8 week temporary assignment with possible extension- ASAP startTroocoo are partnering with a leading global food company within South Melbourne who require temporary support. We are seeking an immediately available, experienced Executive Assistant to join their outcomes focused and collaborative team for an 8 week assignment...

  • Executive Assistant

    1 week ago

    Melbourne, Australia HAYS Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...

Executive Assistant

3 weeks ago

Melbourne, Australia Mutual Trust Full time

12 Month Project, Hybrid work model, Collins St offices
- A great inclusive team, that have fun and are well liked
- CBD location
- Corporate

**About Us**
Mutual Trust is a multi-family office providing integrated wealth services to Australia’s most successful families, family businesses, trustees, not-for-profits and individuals. We build long-term relationships with our clients to help them achieve what matters most.

**The Opportunity**
The primary purpose of the role is to provide high level executive assistance to the Family Office team. As an experienced EA, your day will be busy, filled with variety, a constant pace that will make you wonder where your day has gone. As the EA for this team expect to be responsible for the coordinating and managing of administrative matters and all that a professional corporate EA would be will to manage.

Working along side to this senior team, you must be able to build and enhance trust and have the capability to develop direct rapport with clients. You will be responsible for providing high level administrative support and be able to respond to specific client questions and concerns in a timely manner.

**Key Responsibilities**
- Provide executive support for Family Office Partners and Senior Team Members reporting to Head of Family Office
- Organising client meetings, implementation of activities, billing and WIP management and debtor collections, and reception functions
- Drafting, finalisation and quality control of written correspondence, including detailed client proposals and pitches
- Assist the marketing team with preparation for client events as required
- Actively supports Division Administration
- Proactive diary coordination and planning of schedules
- Executive support service to FO Partners, Senior Team Members

**About You**
- Certificate in Office Administration is desirable
- Minimum 10 plus years’ experience in a similar role and environment, an understanding and appreciation of working in a role that will require the ability to multitask, prioritise deadlines and manage various stakeholders.
- Experience working with highly confidential matters and the ability to maintain extreme confidentiality is imperative for this role
Advanced Adobe Acrobat skills
- Proven time management, project management and organisational skills
- Excellent written, verbal and presentation skills
- Demonstrated understanding of client service in a professional environment will be well regarded and preferred
- You must be highly organised, flexible, and be able to balance competing priorities.
- You will have advanced communication skills, remain calm under pressure and be able to provide an exceptionally high standard of client service.

**Culture & Benefits**
- Supportive flexible and hybrid work arrangements and the opportunity to purchase additional leave
- Professional training and development for staff of all levels
- Yearly health and well-being allowance and activities
- Employee assistance program offering free counselling and support for you and your family
- Paid community / volunteer days and charity involvement

**How to Apply**

129875