Executive Assistant

7 days ago

Frankston, Australia PASO Full time

**About the SMSAPH**

The Senior Medical Staff Association of Peninsula Health (SMSAPH) is a dynamic and united group of clinicians, medical and healthcare professionals committed to advancing healthcare excellence, promoting collaboration, and advocating for the well-being of both patients and medical staff at Peninsula Health. We share our members’ passion for delivering excellence in healthcare, and provide professional support and resources on a wide range of matters.

Our diverse membership base represents over 200 clinicians and healthcare professionals.

**Our Mission and Purpose**

Our mission is to create a supportive, collaborative and innovative environment that enhances patient care, facilitates professional growth, and ensures the voice of medical staff is heard in healthcare decision-making

**The Opportunity**

We have an exciting opportunity for an Executive Assistant to join our team on a Permanent Part Time Basis (2 Days a week) to support our Executive Team.

**Duties include but not limited to**:

- Diary management and administrative support to the Executive Team and SMSAPH Members, including but not limited to presentations and document creation.
- Manage and coordinate executive schedules, including calendar management, travel arrangements, and meeting and event coordination
- Taking minutes during meetings, and following up on actions. Preparing and editing correspondence, communications, and presentations on behalf of executives.
- Conduct research and compile data to prepare reports and presentations.
- Act as the primary point of contact and ensure a five-star experience for internal and external stakeholders.
- Manage all company events and work closely with other internal staff.
- Put content together for company marketing and oversee SMSAPH website.
- Handle confidential information with discretion and professionalism.
- Perform general office duties, such as filing, answering phones, and managing office supplies.

**To be successful**
- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational and multitasking skills.
- A self-starting organised and motivated individual who takes initiative
- Exceptional writing skills for meeting agendas and Board minutes are a must.
- High level of diligence, confidentiality, professional discretion, and resilience.
- Proficient in Microsoft Office Suite
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to multi-task, prioritise and respond to the unexpected.

In return SMSAPH will provide a competitive hourly rate, a supportive workplace with flexible working arrangements and opportunity for growth.

**Job Type**: Part-time

**Salary**: $35.00 - $45.00 per hour

Expected hours: 15 per week

Schedule:

- 8 hour shift

Work Location: In person

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