Sales Administrator

Are you organized, detail-oriented, and ready to join a dynamic team in a fast-paced real estate environment? We are seeking a Sales Administrator / Office Manager to provide essential support to our sales team and ensure smooth operations within our office. If you enjoy being the backbone of a successful team, this opportunity is perfect for you

Ray White Catanzariti Family Group is comprised of 4 northern Gold Coast offices. Our Award Winning Upper Coomera office is seeking a motivated and passionate member to join their team.

**Your day-to-day responsibilities will include**:

- Prepare and distribute paperwork (form 6) and ensure timely delivery
- Coordinate with the contract department to request marketing tax invoices
- Order title searches, prepare contracts, and assist with auction contracts
- Maintain spreadsheets to accurately track property details
- Prepare property listings in AuctionsLive and assist with in-room auctions
- Facilitate communication with property managers for tenanted properties, including sending Form 9 and 10 and consent forms to tenants
- Order disclosure statements and ensure proper documentation flow between vendors and VaultRE
- Verify marketing payments and ensure they are processed promptly
- Launch property listings on websites via VaultRE
- Prepare window cards to showcase properties effectively
- Request rental appraisals and order signboards
- Coordinate marketing materials such as letters, DL flyers, social media tiles, and booklets
- Collaborate with the Contracts department
- Coordinate RateMyAgent review requests to sellers and buyers
- Support back-end tasks for REA and Domain platforms
- Update contacts in VaultRE accurately
- Prepare and send documents via Docusign
- Manage open homes by uploading listings, requesting open home social media promotions and flyers.
- Coordinate photo requests for virtual staging
- Prepare appraisal presentation folders
- Support agents' prospecting activities through weekly mailouts and DLs.
- Monitor office supplies and equipment inventory
- Assist with in-office event management
- Provide an exceptional level of customer service to all clients and customers on arrival to the office (the phones will be diverted so no switchboard to answer)
- Perform general office cleaning and maintenance tasks and maintain a clean and well-presented office
- Ensure the smooth running of the office on a daily basis
- Assist in driving daily calls and performance for the sales team
- Foster a positive and celebratory work environment by spreading love, laughter, and fun during birthdays and special occasions
- Some evening and weekend support may be required (from home)
- Act as the team's biggest fan and help motivate them to reach their goals and keep them accountable

**We will offer you**:

- We believe that work should be more than just a job. We offer a vibrant and engaging work environment where you'll become part of a supportive team and build meaningful relationships. Join us and experience a fun company atmosphere and a family-oriented business culture.
- Growth opportunities - We are committed to your professional growth. You'll have access to training programs, workshops, and resources to enhance your skills and knowledge. We believe in empowering our employees to reach their full potential.
- Social events - We believe in fostering strong bonds among team members. It's a chance to unwind, connect, and celebrate our shared successes.
- Office conveniently located within small shopping village.
- Immediate start available.
- Previous real estate administration experience is essential, and a current real estate certificate will be highly regarded
- Professional presentation, and excellent verbal and written communication skills, to liaise effectively with all key stakeholders
- A positive and self-motivated attitude, with the ability to work both autonomously, and within a collaborative team
- Previous data entry experience utilising exceptional attention to detail
- Proven experience working with excel and CRM systems
- Strong organisational and time-management skills, with the ability to prioritise and work effectively in a fast-paced, deadline driven environment

**How to apply**:
If this sounds like you, and you want to be part of an award-winning, market dominating business within Australasia's #1 most trusted and popular network - Ray White, then we want to hear from you

**Salary**: $65,000.00 - $80,000.00 per year

**Benefits**:

- Referral program
- Salary packaging

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Upper Coomera, QLD: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Real Estate: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person