Contract Admin

2 weeks ago

Melbourne, Australia BGIS Full time

Role**:Contract Admin and Reporting Manager**

Location**:Melbourne**

We are seeking an experienced and detail-oriented **Contract Admin and Reporting Manager**to play a pivotal role in managing substantial volumes of financial and operational data, ensuring the efficient delivery and coordination. This position demands strong analytical skills, a passion for data insights, and proficiency in MS Excel and Power BI to deliver timely, accurate, and actionable reporting. If you thrive in a fast-paced environment and have a keen eye for detail, we want to hear from you

**Key Duties and Responsibilities**:
Timely and accurate delivery of Weekly, Monthly, Quarterly, and Yearly reports, alongside preparing presentation slides for meetings at various intervals.
Monitor and drive performance within reports to achieve contractual KPIs, collaborating with the account team and vendors to drive operational efficiency.
Oversee planned and reactive works, statutory compliance, health and safety requirements, financial management, data integrity, asset management, and scheduling.
KPI calculation and monitoring, including interim and final reporting and analysis.
Own and manage the reporting portal and client approval portal, including preparing Power BI dashboards for maintenance spend and performance insights.
Be the point of contact for portal-related queries and issues, ensuring smooth access management.
Develop and maintain processes, procedures, and records in line with contract requirements and BGIS quality management system standards.
Support the Finance and Commercial Manager, as well as the Account Director, with daily tasks as needed.

**Key Objectives**:
Achieve specific targets and deliverables within established timeframes.
Maintain high standards of data accuracy, report quality, and performance metrics.
Demonstrate continuous improvement in reporting and data analysis.

**Qualifications and Experience**:
Relevant tertiary qualification in a related discipline.
Proven experience analyzing and reporting on property/facility information and trends.
Strong proficiency in MS Excel, including pivot tables, V Lookups, and trend analysis.
Expertise in Power BI for reporting and data visualization.
Excellent MS Word skills for producing professional reports.
Prior experience in integrated services, facilities management, or project management services.
Familiarity with computerized Maintenance Management Systems (Manhattan/Astea) is a plus.
Exceptional attention to detail with a proven ability to handle large datasets.
Adaptable, innovative, and capable of quickly responding to change.

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