Executive Assistant to Director

Who we are: Allie Mackay Psychology comprises a group of psychologists offering excellence in evidence based therapies for people in southern Sydney. We see clients across the lifespan, including children, adolescents and older adults. Compliance with our governing bodies is a vital part of our practice. We are accountable to AHPRA, Medicare, NDIS, WorkCover and other funding bodies. We seek excellence in our organisation all the way through governance, compliance and structure of our business. **Who are you?** YOU are a people person, people say they feel better after they have spoken with you. You are discreet, trustworthy and hold professional boundaries. Your background might be in business, legal or medical. You want to work in the Psychology sector. (Tell us why) You are an experienced Personal or Executive Assistant. You understand what it takes to ensure compliance in a business. You love detail and you hate wasting time. You take pride in solving problems. You care about doing a job well and although you can delegate, you will jump in to do it if its quicker. You are always thinking of more efficient ways to do things. You want to be able to flex your creativity and be appreciated. You can type faster than you talk. You are looking for a satisfying meaningful role close to home in a team where you will really belong. You might be returning to work after a period of leave or looking to work in a sector where you can make a difference without having to commit to a commute or long hours. You have been aware of the current mental health crisis and want to be part of the solution. Previous employers described you as reliable, patient, and a contributor to team culture. **You are HIGHLY ORGANISED and GREAT at time management.** The role is available on a casual basis for 20 hours per week, starting with 4 hours/day, 5 days per week with possibility of working from home as needed or for additional support hours. We will recognise and reward hard work and team spirit. We are friendly and warm but we are not 'casual'. We are always aware of a high level of responsibility towards our patients and we take the privilege of our work into every working minute. The high degree of professionalism we adhere to is reflected in our use of time, our work wardrobe and our language. We are looking for a STAND OUT applicant. The position is available 5 days per week to: Assist our Director across every aspect of the clinical governance and administration of practice related matters. Your job is to do those things so well eventually she can leave them to you so she can be free to do what she does best - clinical work. Greet patients and make them feel comfortable in the waiting room and change appointments on the phone. - speak appropriately to patients in distress; - produce marketing material, be a public face and assist the Director in collaborating with other professionals; - collaborate on course material, - assist psychologists to create groups on zoom or in -room set up; - support, organise and liaise with clinical staff at every level, with document support, compliance with governing bodies, and relay confidential information to referring bodies. - understand and be willing to read up on the specific legal requirements that psychologists adhere to regarding confidentiality, rights to privacy, and and the high level of trust that this role requires from patients and clinicians. The opportunity may arise to develop into a Practice Manager role. Essential: - You seek out feedback and take on new information willingly; - Your personal values match those of our practice -that is the APS Code of Ethics: - you are a team member above all else, - you want to make a difference, - you hold an inclusion based ideology; and - you respect all people equally. - When you are in, you are in, you are that kind of person; We are looking for someone who will "wear the t'shirt" ; (we don't actually have t-shirts But you know exactly what we mean - you become an ambassador for the company you work for when you believe in their cause); - Fluent to use Macbook, wordpress, comfortable with appropriate use of social media and digital marketing tools, document management across a range of platforms including Google docs, excel and powerpoint; - This role requires verbal diplomacy, written accuracy in reporting and inclusive resolution skills. - You are able to work independantly and/or with professional supervision from more senior members of our team when performing new or complex tasks; - You are confident to demonstrate high standards of attention to detail and logical problem solving. - You can demonstrate your growth mindset and can reflect on your performance honestly because you care to improve your performance. - Authenticity is your middle name - you are realistic about where you are and you want to stretch and develop your skills. Employment: Casual 4 hour shifts initially, in our rooms, with opti