Operations Assistant

3 days ago

Melbourne, Australia Meaning Mag Full time

We are a dynamic indie publishing house seeking an organized and efficient Operations Assistant to support our daily business operations. This role is ideal for someone who is detail-oriented, adept at multitasking, and has a passion for the publishing industry. As an Operations Assistant, you will play a vital role in ensuring our publishing operations run smoothly, offering administrative and operational support to various departments within our organization.

**Key Responsibilities**:
**Administrative Support**:
Perform routine administrative tasks including managing correspondence, organizing files, and answering phone calls.
Assist with the preparation of reports, presentations, and documents related to publishing projects.

**Data Management and Record Keeping**:
Maintain accurate and up-to-date records, including manuscripts, contracts, and author information.
Handle the filing and archiving of important publishing documents.

**Logistics Coordination**:
Coordinate logistics for book launches, author events, and literary fairs.
Manage inventory of books and publishing materials, overseeing stock levels and placing orders as needed.

**Scheduling and Calendar Management**:
Assist with scheduling meetings and managing calendars for editorial and publishing teams.
Organize and prepare meeting rooms, including setting up necessary equipment and materials.

**Publication Process Assistance**:
Provide support throughout the publication process, including coordination with authors, editors, and designers.
Assist in tracking the progress of manuscripts through the editorial and production stages.

**Vendor and Client Relations**:
Liaise with external vendors, such as printers and distributors, to ensure timely delivery of services.
Act as a point of contact for authors and clients, providing information and assistance as needed.

**Qualifications**:

- Bachelor's degree, preferably in publishing, literature, communications, or a related field.
- Experience in an administrative or operations role; experience in publishing or a related industry is a plus.
- Strong organizational skills with the ability to juggle multiple tasks and prioritize effectively.
- Proficient in Microsoft Office Suite and familiar with database management.
- Excellent communication skills, both written and verbal.
- A keen eye for detail and a commitment to maintaining high-quality standards.
- Ability to work collaboratively in a team environment.

**What We Offer**:

- A collaborative and creative work environment in the heart of the publishing world.
- Opportunities to learn about various aspects of the publishing process.
- Competitive salary and benefits.
- Let us know how many chandlers we tease on our landing page
- please write 2 sentences why you like to work with us.

**Job Types**: Part-time, Freelance

**Salary**: $2,000.00 - $3,000.00 per month

Work Location: In person

  • Operations Assistant

    2 weeks ago

    Melbourne, Australia League of Geeks Full time

    At League of Geeks, we are committed to creating the best possible working environment for crafting innovative videogames. We're currently looking for a full-time Operations Assistant to join our Operations Department and assist in running our studio space and empowering our world-class team. In this role you will be dedicated to providing creative people...

  • Operations Assistant

    1 week ago

    Melbourne, Australia Virgin Active Full time

    Assist with day-to-day operations, delivering an outstanding club experience - Iconic brand inspiring our Bourke St community to live an active life - Casual gig, f ree gym membership, discounted personal training + more There's never been a better time to join Virgin Active, we have the best talent, doing the best work of their lives with meaning. Our...

  • Operations Assistant

    5 days ago

    Melbourne, Australia Virgin Active Australia Full time

    Assist with day-to-day operations, delivering an outstanding club experience - Iconic brand inspiring our Melbourne CBD community to live an active life - Part-time gig, free gym membership, discounted personal training There's never been a better time to join Virgin Active, we have the best talent, doing the best work of their lives with meaning. Our...

  • Operations Assistant

    4 days ago

    Melbourne, Australia Virgin Active Full time

    Assist with day-to-day operations, delivering an outstanding club experience - Iconic brand inspiring our Collins Street, Melbourne community to live an active life - Part-time gig, free gym membership, discounted personal training, and more benefits There's never been a better time to join Virgin Active, we have the best talent, doing the best work of...

  • Operations Assistant

    3 days ago

    Melbourne, Victoria, Australia Virgin Active Full time $45,000 - $65,000 per year

    Assist with day-to-day operations, delivering an outstanding club experienceIconic brand inspiring our Collins Street, Melbourne community to live an active lifePart-time gig , free gym membership, discounted personal training, and more benefitsThere's never been a better time to join Virgin Active, we have the best talent, doing the best work of their lives...

  • Operating Theatre Assistant

    3 days ago

    Melbourne, Australia Melbourne Health Full time

    -Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: Melbourne Health Salary: Salary not specified Occupation: Community Services, Health and Allied Health, Medical, Aged Care Reference: 63738 **Operating Theatre Assistant** - ** Be the back bone of our department**: - ** Friendly and supportive team environment**: - ** Casual...

  • Assistant Operations Manager

    7 days ago

    Melbourne, Victoria, Australia Vicinity Centres Full time $90,000 - $120,000 per year

    We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.We're evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development...

  • Assistant Operations Manager

    7 days ago

    Melbourne, Victoria, Australia Vicinity Centres Full time $60,000 - $90,000 per year

    We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.We're evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development...

  • Operations Admin Assistant

    2 weeks ago

    Melbourne, Australia Easygo Gaming Full time

    **Organisation Obsessed? Notion Guru? Step Into Easygo's Operations Admin Assistant Role!** **What's in it for you?** Get exposure across multiple teams and see how different parts of the business work together. Collaborate with a variety of stakeholders and take on opportunities as the department expands. Join a close-knit team that works hard _and_ knows...

  • Assistant Operations Manager

    2 weeks ago

    Melbourne, Victoria, Australia GTS Freight Management Pty Ltd Full time $90,000 - $120,000 per year

    GTS Freight Group (GTS), consisting of GTS Freight Management, G1 Logistics and G1 Refrigerated Logistics, is a privately owned, market leader in linehaul transport and logistics solutions, servicing a range of blue-chip companies nationally. The group has a fleet of 120 prime movers, over 450 trailers and 35,000 sqm of warehousing. GTS has a strong...