Administration/first Aid Officer

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 28/01/2025 - 23/01/2026

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Health and Allied Health

Reference: 1447975

**Selection Criteria**:
**SC1** Demonstrated capacity to undertake reception/administrative duties, whilst engaging in a friendly and respectful manner with community members.

**SC2** Demonstrated experience in administering first aid and current first aid qualifications.

**SC3 **Demonstrated proficiency in Microsoft office programs, including Microsoft Word and Microsoft Excel

**SC4** Demonstrated capacity to work and collaborate with others in a team environment.

**SC5** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**Role**:
Please note this role is a fixed full-time position, with the possibility of becoming ongoing, with working hours of 8:30am to 4:00pm including a half hour _unpaid_ lunch break.

The Administration/First Aid Officer is the front face of the school and undertakes all administrative and first aid duties to ensure the smooth running of the front office and First Aid area, whilst supporting parents/carers, teaching staff, Educational Support Officers and the Leadership team.

**Responsibilities**:
**Administrative Responsibilities**
- Oversee the daily operations of the school office, ensuring efficient workflow and organisation.
- Provide routine administrative support including general telephone, front office enquiries, mail deliveries, receipt of paperwork, etc.
- Maintain, enter and retrieve data from the schools' various systems, such as our student management system XUNO, our student school's records system Cases21
- Serve as a point of contact for parents, staff, and external organisations, handling inquiries and disseminating information.
- Coordinate and produce school newsletters, school magazine and maintain school electronic notice board.
- Provide administrative support to teachers, staff, and the Parents & Friends Community Group, helping with scheduling, event planning, and resource allocation.
- Ensure adherence to school policies and procedures, including health and safety regulations.
- Assist with organisation of school events, meetings, and activities, including logistics such as venue arrangements and materials preparation, as directed.
- Monitor and manage office supplies and resources, including ordering materials and maintaining equipment.

**First Aid Responsibilities**
- Provide first aid to students and staff during medical emergencies or injuries.
- Organise and administer medications as prescribed, ensuring proper documentation.
- Prepare reports on health incidents and emergencies for school administration, where applicable.
- Observe and report on any emerging health trends or outbreaks within the school community.
- Ensure adherence to school health policies and emergency procedures.
- Oversee the inventory and ordering of first aid supplies and medical equipment and complete associated risk assessments.
- Organise and conduct training sessions for staff on first aid and emergency response protocols as per DET requirements.
- Work with local health departments and emergency services as needed.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Location Profile**:
Westbreen Primary School No. 4158
- a school with a proud history since 1923.

The school is located at the intersection of West Street and Boundary Road in Pascoe Vale, Melbourne.

Westbreen Primary is a dynamic learning community where tradition and innovation are woven into the culture and practices of the school. Whilst history is important to us, having just celebrated our 100 years anniversary, we continue to look to the future by providing our students with a broad range of opportunities to reach their full potential. We encourage our students to become more 'community minded¿ in the knowledge that ou