Executive Assistant

1 week ago

Dandenong, Australia Monash Health Full time

Reference Number
- 55101
- Employment Type
- Fixed Term Full Time, Fixed Term Part Time
- Entity
- Monash Health
- Department
- Monash Surgery, Perioperative and Procedural Division
- Location
- Dandenong Hospital
- Position Summary
- Temporary position | to commence ASAP
- Work within a supportive team environment
- Based at Dandenong Hospital

We have an outstanding opportunity for a motivated, enthusiastic and high-calibre Personal Assistant to join the Monash Surgery, Perioperative and Procedural Services Program.

**About Us**

**About The Role**

Based at Dandenong Hospital, the Executive Assistant provides high level support within the Monash Surgery, Perioperative and Procedural Services; Casey Hospital; Dandenong Hospital Program. The ability to quickly build strong relationships with stakeholders is essential in providing such support. Responsibilities may include diary management, meeting organisation including preparation of agendas/minutes, preparation of reports, coordination of feedback and responses, correspondence and signing, liaising with the Monash Health Executive team, drafting communication on behalf of the Surgery Program, and maintaining data as required.

This is a temporary position until end-October with potential for extension.

**About You**

You are an experienced Executive / Personal Assistant or have administrative experience at an executive level. You thrive working in a dynamic, fast paced environment and demonstrate a flexible, can-do attitude and strong organisational, communication and time management skills. You also possess the following:

- High level of organisational and time management skills
- Excellent interpersonal skills and the capacity to function collaboratively within a multidisciplinary team
- Demonstrated ability to work in a complex environment, to meet task requirements to a high standard and achieve deadlines; and to manage changing priorities in a flexible, positive way
- Ability to prioritise work and exercise discretion with established policies, guidelines and procedures

What You Need:

- Previous experience working as an Executive, Personal or administrative assistant at Executive level
- Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered
- Excellent customer service skills and a high standard of both written and verbal communication skills
- The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team
- Good organisational skills and be comfortable prioritising and meeting multiple demands
- Excellent interpersonal and communication skills
- Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable

**What We Offer**

You will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsidised staff car parking and gym, and the Employee Assistance Program (EAP).

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

**How to Apply

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