Procurement Coordinator

Business Unit:
**Procure & Business Planning**
- Function:
**Corporate Services**
- Job Code:
**704843**

**Procurement Coordinator - Contract Administrator**
- Be part of a growing organisation transforming its procurement function
- Drive continuous improvement within our supportive team
- Salary starting at **$90,437 (EA Rate)**+ Super + Leave Loading
- V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport - connecting them to jobs, education, family and friends, services, tourism and trade._
- V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge._

**About the role**

As the Procurement Coordinator - Contract Administrator, you are integral to the success of V/Line's Corporate Services Group.

You will coordinate procurement contracts and conduct due diligence assessments, ensuring compliance to all relevant procurement policies and procedures.

Additionally, you will provide proactive support and input for identified improvement initiatives, driving continuous enhancement within the team.

Key accountabilities include:

- ** Data Analysis & Review**:Ensure the integrity and completeness of contract data by analysing and reviewing its contents before publication.
- ** Authorisation Compliance**:Support and ensure all authorizations are completed and recorded in line with V/Line policies and procedures.
- ** Continuous Improvement**:Identify, propose, implement, and follow up on action plans to enhance contract data management processes, addressing audit findings.
- ** Process Validation**:Ensure procedures for contract data management are valid and accurate, proposing updates and communicating changes for clarity.
- ** Stakeholder Collaboration**:Build strong working relationships with stakeholders to effectively manage contract data administration processes.
- ** Process SME**:Act as the go-to expert for Oracle JD Edwards/Zycus contract administration processes, coaching end users and reviewing/updating work instructions to ensure a thorough understanding of procurement processes.

**About you**

You are a detail-oriented and methodical individual with a keen eye for accuracy. You bring demonstrated experience in procurement within a government setting or a large, complex organisation.
- Previous experience in vendor administration or contract administration.
- Ability to work collaboratively with various functions, suppliers, and individuals to achieve common goals.
- Excellent written and verbal communication skills, with high attention to detail.
- Experience with eProcurement tools (such as Oracle JD Edwards, SAP, Zycus) and Microsoft Office.
- Strong problem-solving skills with a focus on continuous improvement.
- Demonstrated alignment to V/Line's values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.

**Why V/Line?**

In addition to **free myki travel**, we offer:

- ** Community impact -** Make a genuine difference. Work in a role that connects Victorians, every day.
- ** Huge potential -**We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
- ** Dynamic environment -** V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
- ** Collaborative team -** You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
- ** Flexible working -** We support flexible working. Work in a way that supports you to thrive in your role.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability.

We proudly acknowledge First Peoples of Victoria. We acknowledge their ongoing strength in practicing the world’s oldest living culture. We acknowledge the Traditional Owners’ lands, waters, and skies on which we live and pay respects to their Elders past and present.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safeworking standards.

Remuneration for this position will be in line with the V/Line Rail Operations and Administrative Employees Agreement 2023 and commence at $90,437 (Clerk C2) plus superannuation